Administrative Assistant

Description

We are looking for an Administrative Assistant to provide dependable support for an organization in downtown Memphis, Tennessee. This Long-term Contract position is ideal for someone who can keep schedules organized, manage documentation and reports accurately, and help with event preparation, and coordinate day-to-day administrative operations. The person in this role will work closely with internal teams to support meetings, reporting, office activities, and general departmental needs in a timely manner.

Responsibilities:

o Managing calendars and scheduling meetings

o Coordinating travel arrangements

o Preparing, formatting, and editing documents

o Ordering office supplies and maintaining vendor contracts

o Handling incoming calls, voicemails, and message communication

o Collaborating with internal teams for coordination and support

o Support departmental events and activities, including:

o Meetings, conferences, workshops, symposiums, and special events

o Event setup, catering coordination, execution, and close-out processes

o Perform daily administrative tasks such as:

o Email and Outlook inbox management

o Data entry and documentation

o Maintaining and formatting operational documents

o Prepare and maintain routine reports related to clerical and operational activities, seeking guidance when needed

o Assist with operational administrative functions, including: database tracking, monitoring, and follow-up, data collection and aggregation for reporting purposes, provide general administrative support across the department as needed within scope.

Requirements Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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