Office Manager

Description

What You’ll Do:

• Breakdown, post and submit funding paperwork for all Sales transactions
• Process and post all cash receipts, credit card payments, scanned checks and ACH payments
• Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit
• Process and facilitate all payroll and Human Resource paperwork for submission to corporate office
• Sort, review and post all vendor invoices and credit card transactions with correct GL coding
• Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions
• Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager
• Assist the General Manager in running an efficient, organized dealership
• Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures
• Provide excellent customer service and maintain vendor/customer relations

• Experience in Tag and Title is required
• Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint).
• Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired
• Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• High level of interpersonal skills to resolve A/P issues
• Ability to handle sensitive and confidential information and situations
• High level of demonstrated poise, tact and diplomacy
• Strong written and verbal communication skills
• Ability to interact and communicate with individuals at all levels of the organization
• Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment
• Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands
• May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices