Executive Assistant Memphis, TN

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the leadership team. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment.

• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.

• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.

• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.

• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.

• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.

• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.

• Establish and maintain efficient filing systems for departmental and confidential materials.

• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.

• Handle confidential information with discretion, applying tact and diplomacy in all interactions.

• Perform additional administrative tasks as required to support the executive team.