Administrative Assistant

** About Us*
* We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

** Job Summary*
* Shambaughis looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.

shambaugh #LI-DF #LI-Onsite

** Essential

Duties & Responsibilities *
* + Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases

+ Scan, copy, and mail contracts and keep records as needed on the status of projects

+ Maintain accurate electronic records of all contracts

+ Research and retrieve archived documents

+ Maintain confidentiality

+ Send emails as needed to internal customers to follow up or acknowledge information that is needed

+ Request COI's for new Clients and Maintain COI's for existing Clients

+ Submit Monthly Hours for appropriate Clients

+ Complete all Owner Client Specific Information - if applicable

+ Make sure our grades with Clients are B's and above

+ Get help from appropriate people as needed

+ Other duties as requested

** Qualifications*
* + Proficiency in computer usage and above basic Microsoft Office & Windows skills required

+

Experience with AS400 a plus

+ Communication, planning, organizational skills via verbal, written, and electronic mediums

+ Quality Control skills - accuracy and thoroughness

+ Quantity - strong work ethic, able to multi-task and quickly shift priorities

+ Regular and reliable attendance, including the ability to work extended hours and weekends as required

** Equal Opportunity Employer*
* As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

** Affirmative Action Policy*
* Please review our Affirmative Action Policy () .

** Notice to Prospective Employees*
* Notice to prospective employees:
There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here () . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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** Job Location s
** _US-TN-Memphis_

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** Company
* * _Shambaugh & Son, L.P._

** Category
* * _Administrative Services_

** Position Type
** _Full-Time_

** Location Type
** _Onsite_

** Posted Date
** _16 hours ago_  _(6/18/2026 10:14 AM)_