Administrative Assistant Memphis, TN

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable support for an organization in downtown Memphis, Tennessee. This long-term contract position is ideal for someone who can keep schedules organized, manage documentation and reports accurately, and help with event preparation, and coordinate day-to-day administrative operations. The person in this role will work closely with internal teams to support meetings, reporting, office activities, and general departmental needs in a timely manner.

Responsibilities:

• Managing calendars and scheduling meetings
• Coordinating travel arrangements
• Preparing, formatting, and editing documents
• Ordering office supplies and maintaining vendor contracts
• Handling incoming calls, voicemails, and message communication
• Collaborating with internal teams for coordination and support
• Support departmental events and activities, including:
• Meetings, conferences, workshops, symposiums, and special events
• Event setup, catering coordination, execution, and close-out processes
• Perform daily administrative tasks such as:
• Email and Outlook inbox management
• Data entry and documentation
• Maintaining and formatting operational documents
• Prepare and maintain routine reports related to clerical and operational activities, seeking guidance when needed
• Assist with operational administrative functions, including database tracking, monitoring, and follow-up, data collection and aggregation for reporting purposes, provide general administrative support across the department as needed within scope.