Executive Assistant

Executive Assistant

Memphis, TN

We're seeking a highly polished and proactive Executive Assistant to support our client's senior leadership and help drive the day-to-day operations of a growing organization.

This is more than traditional administrative support—you'll act as a trusted partner, helping leaders stay organized, manage priorities, and keep the office running efficiently for a team of 50+ associates.

• Provide high-level administrative support to leadership, including calendar management, meeting coordination, and travel arrangements
• Serve as the central point of contact for the office, ensuring a seamless and professional environment
• Coordinate leadership meetings, prepare agendas, capture notes, and follow up on action items
• Support office operations, including workspace planning, supplies, and facilities coordination as the team grows
• Create and manage reports, trackers, and executive-level documentation
• Partner closely with HR and Talent Acquisition to coordinate interview scheduling, offer logistics, and hiring processes
• Lead onboarding coordination for new hires and assist with offboarding activities
• Manage requests related to equipment, access, and workspace needs
• Track PTO and scheduling across the team, helping leadership stay informed and aligned
• Assist with employee communications, approvals, and workforce-related processes
• Plan and support team events, recognition efforts, and office culture initiatives
• Support annual processes such as performance reviews, merit increases, and bonus cycles
• Help identify training needs and coordinate learning and development opportunities

• Experienced Executive Assistant with a proactive, detail-oriented approach
• Strong business partner mindset with the ability to support senior leaders effectively
• High level of professionalism and discretion with confidential information
• Excellent communication skills and the ability to interact across all levels of the organization
• Strong organizational and time management skills in a fast-paced environment
• Ability to anticipate needs, solve problems, and keep leaders organized and focused
• Experience supporting a corporate environment preferred

• 5+ years of administrative or executive assistant experience required
• Experience supporting senior leadership preferred
• Exposure to HR, recruiting, or workforce coordination is a plus
• Bachelor's degree preferred

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Familiarity with HRIS or applicant tracking systems is a plus

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

You can also know your rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
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