Office Coordinator - Air Permitting; Health Services

Job Description

Position Summary

This position is funded by a grant for a duration of time as defined by the grantor.

Provides administrative and data coordination support for the Air Permitting program within Environmental Health. This position ensures accurate processing, tracking, and reporting of permitting data, supports public and internal inquiries, and assists with operational and clerical functions to ensure compliance with applicable policies, procedures, and regulatory requirements.

Pay Grade: 44

Salary Commensurate with Experience and Education

Minimum Qualifications

• Four (4) years of progressive administrative, clerical, payroll, data processing, or statistical work; and a high school diploma or possess a GED; OR
• Three (3) years of progressive administrative, clerical, payroll, data processing, or statistical work; and one (1) year of college study (30 semester hours or 36 quarter hours) from an accredited college or university.
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Fulfills internal and external data requests, ensuring timely and accurate delivery of information.
• Provides data support to program staff, including data entry, database maintenance, and basic analysis.
• Prepares reports, fact sheets, presentations, and routine correspondence for review and approval.
• Communicates professionally with the public and stakeholders, responding to inquiries and resolving concerns.
• Receives, reviews, and processes records and documents for accuracy and compliance with policies and procedures.
• Responds to public notice comments and inquiries in coordination with the Air Permitting team.
• Compiles and analyzes data from multiple sources to produce standard and ad hoc reports.
• Supports administrative operations, including requisitions, printing orders, and travel coordination.
• Maintains office supplies and equipment and provides general clerical support to program staff.
• Performs other related duties as required or directed.

KSAs

• Knowledge of modern office practices, procedures, and administrative support functions.
• Knowledge of data management principles, including data entry, tracking, and reporting.
• Knowledge of basic environmental health or regulatory program operations (preferred).
• Skill in preparing reports, correspondence, and presentations with attention to detail and accuracy.
• Strong interpersonal and customer service skills, with the ability to communicate effectively with diverse populations.
• Ability to review and process documents for accuracy and compliance with established policies.
• Ability to organize, prioritize, and manage multiple assignments while meeting deadlines.
• Ability to analyze data and compile information into meaningful reports.
• Ability to work collaboratively with internal staff and external stakeholders.
• Proficient in Microsoft Office (Word and Excel) and other County's software applications.

Special Requirements

• Work may require travel to locations outside of the office.
• Must be able to type 25 words per minute.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department.

The residency exemption for public safety/civil service employees does not include appointed positions with the Sheriff's Office, Division of Corrections, or the Fire Department.