Procurement Contracts Specialist

MLGW is an equal opportunity employer and does not discriminate because of race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, protected veteran status, or any other status protected by law. No information obtained in this application is intended to be used for such discrimination.

• An entry‑level professional acting as liaison between Division and suppliers in procurement of supplies, materials, and equipment; coordinate/write purchase orders and other documents; perform material control and analysis of storeroom materials, supplies/equipment; coordinate the work of area with internal/external customers on bid/purchase order specifications; and prepare various reports, records, and correspondence.
• Research and determine source of material, supplies and equipment; determine need for samples from suppliers, insurance certificates and other documents.
• Examine/analyze and research invoices, quotations, requisitions, orders, inventory reports, bids, and contracts; award bids/contracts based on cost, price, delivery dates, payment/shipping terms and other pertinent factors.
• Coordinate the work of area with internal/external customers which entails consulting with suppliers/contractors and user areas to resolve problems; providing information on bid/contract status and departmental policies/procedures; ensuring bid/contract specifications are met; inspecting materials, supplies, services, and equipment; and coordinating Division's auctions.
• Approve/sign invoices, inspection reports, purchase orders and other documents as needed, trace overdue orders.
• Control and monitor bid/contract status and inventory levels, issue/assign class/items.
• Prepare various contracts, bid invitation, reports, records and various correspondence/documents; audit printouts; enter/retrieve data utilizing computer equipment.
• Stay abreast of Division policies/procedures on store inventory, catalogs of suppliers, merchandise, market conditions and product availability.
• Operate Division vehicle and various office equipment.
• Perform other duties as directed.

• Have a Bachelor's degree, preferably in Business Administration.
• Have a valid driver's license from state of residence.

Subject to working inside/outside and around material handling equipment while inspecting; walking/climbing in warehouse and yard while researching inventory. Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment. The position requires normal visual acuity and field of vision, hearing and speaking abilities.