Administrative Aide Mon - Fri

Administrative Aide

Admitting Center
- Memphis, TN 38103

Position Type Full Time Job Shift Day Travel Percentage None Category Administrative Support Services

JOB SUMMARY Coordinates the daily administrative operations of assigned area performing various administrative functions and activities; prepares and analyzes reports and files. Acts as liaison with various departments to facilitate department activities.

Key Job Responsibilities

• Coordinates and performs administrative, technical, clerical functions and activities of assigned area without direct supervision. Assists in the development of policies and procedures relating to office operations.
• Compiles, prepares, and analyzes various reports and data. Utilize computer to enter and format data, generate statistics, computations, tables, or charts.
• Coordinates inventory control activities (including requisitioning, purchasing, distribution and charge capturing) to maintain a perpetual inventory of department supplies and materials utilizing cost effective measures.
• Conducts inventory of all equipment, items and supplies; makes adjustments in inventory balances as required.
• Reviews and processes forms and other documents, ensures that required information is accurate and complete.
• Prepares and maintains required statistics, records, files and reports for administrative and compliance purposes.
• Monitors and maintains department budget/purchasing records, grants, and contracts. Assists with the preparation of the budget.
• Serves as administrative liaison and works collaboratively with other departments, medical/hospital staff, and outside representatives or agencies for matters relating to functions and activities of assigned area.
• Provides research and administrative support to special projects, preparing data, reports, and follows-up on projects.
• May supervise, make work assignments and review work of designated personnel.

Physical Demands

• Standing
  - Occasionally
• Walking
  - Occasionally
• Sitting
  - Constantly
• Lifting
  - Rarely
• Carrying
  - Rarely
• Pushing
  - Rarely
• Pulling
  - Rarely
• Climbing
  - Rarely
• Balancing
  - Rarely
• Stooping
  - Rarely
• Kneeling
  - Rarely
• Crouching
  - Rarely
• Crawling
  - Rarely
• Reaching
  - Rarely
• Handling
  - Occasionally
• Grasping
  - Occasionally
• Feeling
  - Rarely
• Talking
  - Constantly
• Hearing
  - Constantly
• Repetitive Motions
  - Frequently
• Eye/Hand/Foot Coordination
  - Frequently

Qualifications

• High School Diploma or equivalent with specialized training in business and/or general office skills. Required
• Associate's Degree in Business Administration or related area preferred
• Minimum 2 years experience of general office experience. Required