Admissions Coordinator

Admissions Coordinator

Coordinates the Admissions Department activities in the pre‑admission, admission, discharge and follow up processes. Entry qualifications minimum two (2) year degree required; four (4) year degree preferred. Minimum of three (3) years experience in actual healthcare sales/marketing/insurance. Must have basic understanding of sales and marketing processes. Must be familiar with medical terminology. Proficient in Microsoft Office Products (Word, Excel, PowerPoint).

Essential duties and responsibilities this list is subject to individual facility policies, procedures and practices, which may require additional duties and responsibilities. Coordinates resident/patient referral approval process. Conducts tours of facility with potential residents/patients and their family members. Ensures an 80% conversion ratio of tours to admissions. Ensures level of care approval obtained as indicated and OBRA screen (PASSAR, MIMR) is completed.

Tracks pre‑admission referral activity daily/weekly. Assists the Admissions Director with arrangements and confirmation of all admissions. Notifies departments of anticipated admission. Ensures specialized equipment is ordered as indicated from admissions screening and assessment. Reviews insurance contract content for need to obtain prior approval from authorized payer. Completes records and documentation in accordance with Company policy and State and/or Federal guidelines.

Assists with facility sponsored events and family meetings to promote skilled services.