Administrative Assistant

Administrative Assistant 1 – (260000IM)

The Administrative Assistant 1 will report to Manager and provide confidential entry‑level executive administrative/secretarial assistance. Responsibilities include handling internal and external complaints, requests, and inquiries; referring questions to appropriate departments; and preparing office reports.

• Handle employee / customer complaints, requests and inquiries: answer inquiries and refer to appropriate departments.
• Project a positive image of the executives’ offices to the public and customers.
• Prepare and verify various forms, minutes, contracts, resolutions, etc., and assist in the preparation of the area budget.
• Compile, maintain and monitor highly confidential files, information and working papers, including matters under consideration by the President & CEO and executive staff.
• Notify various departments of information, directives and instructions from the President & CEO, executive staff and/or Manager/Director.
• Perform general office activities such as receiving and screening visitors; relieve the Manager/Director of general or routine duties; and advise of office/procedural problems and other matters that need attention.
• Stay abreast of the current status of plans, directives and activities; assist at special division functions.
• Operate division vehicle and office equipment.
• Perform other duties as directed.

• Valid driver’s license from the state of residence.
• High School Diploma or G.E.D. plus 2 years of college or business school.
• Experience:
  
  2 years of experience, or high school diploma with 6 years as an administrative assistant or related.
• Must successfully complete appropriate clerical/secretarial and/or training program for promotional progression within 6 months of hire.
• Works in an office under good conditions.
• Physical demands: sedentary work with standing or walking for brief periods, exerting up to 20 pounds of force on a regular basis and some dexterity in operating office equipment.
• Requires normal visual acuity and field of vision, hearing and speaking abilities.
• This list of essential functions is not exhaustive and may be supplemented as necessary.