Office Coordinator

Lab Four’s mission is to become a key workforce development partner in three ways: by providing the best possible technology training to help businesses become more successful; providing the skills and credentials necessary for individuals to secure stable employment in a high-demand industry; and partnering with other non-profit organizations to help our community fulfill its vast potential.

As the Office Coordinator, you will help us stay organized, solve operational problems, and be efficient in a fast-paced, growing environment.

• Conduct on-site and virtual Financial Aid presentations – both initial appointments and follow-ups as needed
• Process Financial Aid Applications
• Assist Prospective Students with grant applications (GROWWTH, WIOA, etc.) and loan applications
• Create loan contracts and invoices for loans
• Registration
  • Daily Check-In Meetings for On-Site Career Specialists
  • Weekly Enrollment Meetings
  • Class Planning and Class Start Confirmation
  • Student File Audits (US and International) – ensure that no Student begins class without a complete file
  • Class Start Checklists
  • New Student Orientation
• Manage SEVIS
  • Create and Edit Form I-20 as needed for prospective International Students with approved applications
• Manage Information Sessions for Prospective Students
  • Manage schedule for both in-person and virtual sessions
  • Coordinate classroom space and refreshments for in-person sessions
  • Ensure completion of Class Exit and Closeout Checklists
  • Manage monthly Pre-Closeout and Closeout Meetings
• Manage Testing Center
  • Adding/training and removing proctors
  • Site closures for holidays or inclement weather
  • Back-up during rush times
  • Ensure proctors respond appropriately to any requests for additional information from testing companies
• Human Resources
  • Create and send Offer Letters for On-Site Employees
  • Create New Hire Training Agendas for On-Site Employees
  • Oversee Orientation and Onboarding for On-Site Employees, including execution of the Training Agenda
  • Support for managing insurance and 401k enrollment
• Accounts Receivable
• Payroll Support
• Collections
• Student Body and Class Announcements – Ensure communication to students whenever the office will be closed (holiday, inclement weather, etc.) or if a class session must be cancelled/rescheduled for any reason
• Manage Office and Office Supply Inventory
• Manage Schedule and Travel
  • Make all Travel Arrangements (Personal and Business)
  • Manage the Director of Operations’ Schedule
  • Manage Meeting Schedule / Set up all Meetings in Teams