Corporate Law Coordinator

** Job Description*
* *
* Position Title:

*
* ** Corporate Law Coordinator*
* ** Pay Rate** :

**$60,000 - $69,000*
* _Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range._

_Variable pay may provide additional opportunities for financial awards. This job is eligible to participate in IP's incentive plan_

** Category:*
* Salaried Non-Exempt Full-time

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* Location:

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* 1740 International Dr.

Memphis, TN

** The Job You Will Perform:*
* ** Attorney/Department Support*
* + Provides comprehensive and critical team-oriented secretarial and administrative support to attorneys, paralegals and department leadership, including preparing, reviewing, formatting, and proofreading legal and business documents, presentations, spreadsheets, and correspondence.

+ Develop and enhance department processes and workflows to improve efficiency, streamline information gathering, and support effective collaboration with internal clients.

+ Create, maintain, and distribute standardized templates, forms, notices, onboarding materials, and other corporate legal documentation, including support for blackout/open window communications and proxy statement reviews.

+ Coordinate department operations, including calendar management, meeting scheduling, conference room reservations, catering arrangements, and Adobe Sign request administration.

+ Generate and analyze reports from SAP and other business systems, including processing quarterly chargeback reports and supporting departmental reporting requirements.

+ Manage records and office administration activities, including document retention, archiving, maintenance of hard-copy files, notary services, and department supply management.

+ Service as a key resource for day-to-day departmental support by troubleshooting technology issues, coordinating with IT, and ensuring smooth execution of administrative and operational activities.

+ Arrange travel for attorneys, as required

+ Allocate expenses and prepare expense reports in Concur for departmental members.

** Invoice Processing and Vendor Management*
* + Manage the end-to-end processing of legal department invoices across multiple payment platforms (SAP, Ariba, T360, wire transfers, and purchase orders), ensuring compliance with company policies, vendor agreements, and payment procedures.

+ Review and reconcile invoices, payment records, and billing documentation to verify accuracy, prevent duplicate payments, resolve discrepancies, and confirm timely payment of vendor services.

+ Administer legal matter management and financial systems by establishing and maintaining matters in T360 and creating, updating, and monitoring purchase orders for external service providers, settlements, and director compensation.

+ Serve as the primary liaison between the Legal Department, vendors, sourcing, and shared services teams to facilitate vendor onboarding, contract and statement-of-work (SOW) collection, invoice processing, payment inquiries, and issue resolution.

+ Coordinate vendor profile setup and maintenance by gathering required documentation, submitting information for system registration, and partnering with internal stakeholders to address questions and ensure data accuracy.

+ Maintain expertise in legal operations processes and payment workflows, providing guidance to vendors and internal clients while supporting efficient financial administration and vendor management across the Legal Department.

** Board of Director Meeting*
* + Coordinate end-to-end logistics for Board of Directors meetings, including travel arrangements, airfare, ground transportation, hotel accommodations, and ongoing communication with board members.

+ Manage and troubleshoot meeting-related travel and scheduling issues, ensuring seamless support before, during, and after board meetings.

+ Assist with board meeting execution by coordinating catering, servicing as a co-host, and providing onsite support to board members and attendees.

+ Process and reconcile invoices associated with board meeting planning, travel, lodging, transportation, and other related expenses.

+ Prepare and process board member…