Gift Processing and Records Coordinator

If you are looking to make an impact on a meaningful scale, come join us as we embrace the Power of One!

We strive to be an employer of choice and establish a reputation for being a talent rich organization where Associates can grow their career caring for others. For over a century, we’ve served the health care needs of the people of Memphis and the Mid-South.

Under minimal supervision, serves as the Foundation frontline for contact with donor constituencies related to gifts. Processes gift and pledges and is responsible for performing a variety of complex duties associated with confidential gift processing functions. Serves as the frontline contact for donor interactions. Receives gifts in the form of checks, credit cards, stock transfers or other valuables, and develops and maintains procedures manual for gift and pledge entry and maintenance.

Ensures compliance with accounting principles, MLH policy, IRS rules, and state and federal laws. Models appropriate

Working at MLH means carrying the mission forward of caring for our community and impacting the lives of patients in every way through compassion, a deliberate focus on service expectations and a consistent thriving for excellence.

A Brief Overview Under minimal supervision, serves as the Foundation frontline for contact with donor constituencies related to gifts. Processes gift and pledges and is responsible for performing a variety of complex duties associated with confidential gift processing functions. Serves as the frontline contact for donor interactions. Receives gifts in the form of checks, credit cards, stock transfers or other valuables, and develops and maintains procedures manual for gift and pledge entry and maintenance.

Ensures compliance with accounting principles, MLH policy, IRS rules, and state and federal laws. Models appropriate behavior as exemplified in MLH Mission, Vision and Values.

What you will do Financial Contribution Processing Process large volume of gifts in the form of cash, checks, charge cards, stock transfers, IRA transfers, royalty payments or other valuables. Processing is done via RDC with banks, EFT uploads, and database imports from Raiser’s Edge and adjacent databases. Analyze gifts and documentation to determine legal donor, gift category, IRS charitable types and funds for application and charitable gift eligibility.

Works with development officers to coordinate appropriate pledge applications/designation. Administer gift acknowledgement process for donors. Completes donor receipt and acknowledgement within 48 hours of gift being received. Complete imports and exports from Luminate Online, Give Smart, Kindsight, Omatic and related software to Raiser’s Edge to maintain accuracy and efficacy of database records. Coordinates with development officers and board on additional stewardship for gifts from key donors, pledges or funds, foundations or matching gift companies.

Maintain gift documentation per IRS and departmental regulations and standards.

Database Management Create new and maintain existing biographical records and information including addresses, business and employer information, matching gift company information, name changes and other facts pertinent to our constituents. Identify processing problems or deficiencies, takes corrective action and makes recommendations for changes. Research and resolve problems related to transactions and other activities. Maintain specific modules of the donor database; manage appropriate department records in accordance with applicable policies and standards;

create regular and ad-hoc reports and queries as requested and assist management in interpretation of reports.

Donor Relations and Engagement Provide customer service via written and oral communication to donor constituencies regarding donor designation, allocation, receipts, and recognition. Administer stewardship mailings including Welcome Series, Red Wagon engagement, tribute gift acknowledgments, and other appeals. Fundraising event support and tracking within the RE Event module, as well as front end event support for registration and logistics management as it pertains to attendees and donors.

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