Engineering Administrator - Supervising Associate

Location:

Anywhere in Country

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We are seeking a highly organized Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. Engineering teams do their best work when the logistics around them run seamlessly; when software is licensed and available, tools are provisioned, vendors are managed, and the day-to-day administrative machinery simply works. This role owns that machinery.

This is a dedicated administrative and operations role, not an engineering role. Your focus is to remove friction from the engineering team’s day, anticipating needs, coordinating across functions, and handling the many recurring and one-off administrative tasks that, if left unmanaged, slow a technical organization down. You will be the person the team relies on to keep things moving, and the single point of coordination for the operational details that keep an engineering group productive and compliant.

It is ideal for a proactive, detail-oriented professional who takes genuine pride in order, follow-through, and making things run smoothly. If you enjoy being the dependable center of a busy team, who keeps everything organized, this role offers ownership and visible impact.

• Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions, ensuring engineers always have the tools they need and that nothing lapses or goes unused.
• Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact, and act as the primary liaison for engineering tooling and services providers.
• Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
• Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining clear, up-to-date records for leadership.
• Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning for new joiners, and ensuring clean, complete deprovisioning when people move on.
• Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements, and keeping accurate records of what the team holds.
• Administer access and account requests: submitting, tracking, and following up on approvals across systems and tools, and keeping shared access records current.
• Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, standard operating procedures, and other reference materials the team relies on.
• Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable, and assisting with periodic reviews and internal reporting.
• Serve as a central point of coordination: fielding administrative questions, routing requests to the right people, and proactively resolving operational issues that arise day to day.

• Exceptional organizational skills: able to manage many concurrent tasks, deadlines, and renewals without letting anything slip.
• Strong attention to detail and accuracy, particularly with records, budgets, invoices, and tracking.
• Proactive, self-directed working style, anticipating needs and acts before issues become blockers.
• Excellent written and verbal communication, with a professional, service-oriented approach to internal and external stakeholders.
• Comfortable coordinating across multiple functions: procurement, finance, IT, HR, and vendors to get things done.
• Sound judgment and discretion when handling budgets, contracts, and sensitive information.
• Confident with everyday productivity and administrative tools (e.g., Microsoft 365, Outlook, Excel, SharePoint) and quick to learn new systems.
• Calm, dependable, and solutions-oriented under…