Executive Administrative Assistant

Job Description

The largest regional hospital in Memphis is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers. This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Some of the key responsibilities are calendar Management (coordinate and maintain the executive’s schedule, including meetings, appointments, and travel arrangements),

meeting support (prepare agendas, organize logistics, and provide administrative assistance during meetings.), documentation and reporting (draft, edit, and prepare documents, presentations, and reports with accuracy and attention to detail) and data handling (Create workbooks and documents using provided data to support decision-making and operational needs)

This Administrative role will serve as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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Skills and Requirements

Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.

Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Excellent organizational and time-management skills with the ability to prioritize effectively.

Exceptional written and verbal communication skills.

Ability to maintain confidentiality and exercise sound judgment.

Proven experience creating Power Points and excel sheets