Executive Assistant Senior

If you are looking to make an impact on a meaningful scale, come join us as we
* embrace the Power of One!
* We strive to be an employer of choice and establish a reputation for being a talent rich organization where Associates can grow their career caring for others. For over a century, we’ve served the health care needs of the people of Memphis and the Mid-South.

The Senior Executive Assistant is responsible for performing a variety of administrative support functions for senior executive management. Ensures the smooth and efficient operation of the office. Models appropriate behavior as exemplified in MLH Mission, Vision and Values.

Working at MLH means carrying the mission forward of caring for our community and impacting the lives of patients in every way through compassion, a deliberate focus on service expectations and a consistent thriving for excellence.
* A Brief Overview
* The Senior Executive Assistant is responsible for performing a variety of administrative support functions for senior executive management. Ensures the smooth and efficient operation of the office. Models appropriate behavior as exemplified in MLH Mission, Vision and Values.
* What you will do
** Performs a wide variety of administrative duties to support the work of the senior executive and staff. Answers the telephone and screens calls, processes incoming and outgoing mail, and forwards messages and correspondence to the appropriate staff. Prepares requisitions and orders supplies and equipment for the office; assures proper functioning of office equipment. Reviews mail of the executive and arranges essential mail in priority action order for the senior executive.
* Assists senior executive in monitoring and controlling budget by maintaining expenses of office supplies, subscriptions, travel, etc. Maintains records on budget expenditures for assigned cost centers.
* Proactively creates and maintains effective workflow and communications to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously.
* Acts as an administrative liaison for the executive and staff by making appropriate decisions in their absence.
* Maintains confidentiality, tact and respect at all times.
* Manages complex calendars, schedules and coordinates meetings and appointments and travel arrangements for the senior executive and staff.
* Manages meeting materials and documentation, including agenda planning, note taking, synthesizing outcomes, and distribution of materials as well as follow-on action items.
* Prepares and/or reviews, formats, and proofreads correspondence, reports, presentation materials, and other documents to ensure accuracy and completeness.
* Establishes and maintains efficient filing systems for departmental and confidential materials.
* Performs other job functions as requested or needed.
* Education/Formal Training Requirements
** Required - High School Diploma or Equivalent
* Work Experience Requirements
** Required - Progressive office administrative supporting senior leadership, directors or multiple managers 5-7 years
* Knowledge,

Skills and Abilities

** Must be proficient in the Microsoft Office program (Word, Excel, PowerPoint, and Outlook) or programs as indicated in the specific function within the department.
* Ability to understand and compose moderately complex written materials.
* Ability to type at a moderately high speed (55-65 wpm).
* Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel where tact, diplomacy, and good judgment are essential.
* Ability to operate standard office equipment.
* Ability to perform basic arithmetic calculations as would be acquired through completion of high…