Contracts Coordinator

Overview

Do you like working with different project teams in a fast-paced environment? Are you interested in joining an organization focused on making a positive impact? If so, we’d like to talk with you about growing with us.

We are currently seeking a part-time (20-hours/week)
Contracts Coordinator to work fully on-site in our Memphis, TN office. This is an excellent opportunity to join and grow EnSafe, getting involved in a variety of projects for a diverse range of clients across the globe.

In this position, you will:

• Process all client supplier set‑up documentation.
• Serve as administrator for various commercial client supplier portals.
• Manage RFPs, Purchase Orders, and supplier requirements to ensure EnSafe remains in good standing with clients.
• Monitor the internal department portal, assigning incoming tasks to appropriate reviewers.
• Produce regular workflow status reports for leadership and internal teams.
• Manage all non‑federal small business reporting requirements.
• Maintain the Litigation Summary Sheet and Litigation Support spreadsheets.
• Act as a backup for conflicts checks.
• Receive and process vendor and subcontractor certificates of insurance.
• Coordinate with the Corporate Health & Safety Manager to ensure ongoing compliance across client platforms.

Minimum Skills and Requirements:

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple deadlines and work effectively under pressure.
• Excellent communication skills, both written and verbal.
• Ability to work independently and take initiative with minimal supervision.
• High proficiency in data entry and information management.
• Familiarity with legal terminology and an understanding of contractual concepts.
• Strong technical aptitude and comfort working within various digital platforms and client portals.
• Excellent written and verbal communication skills – including giving and receiving constructive feedback.
• Critical thinking and problem‑solving skills, with a client‑first mentality.
• Task and leadership management.

• Bachelor’s degree in Business, Contracts, Legal Studies, or a related field. We may consider applicants with a High school diploma/GED plus at least 5 years of relevant experience in lieu of the degree.

• Employee‑Owned Advantage EnSafe is 100% employee‑owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds, you succeed too, turning company growth directly into shared rewards.
• Commitment to Growth and Wellness The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• Purpose‑Driven Work EnSafe’s mission focuses on impactful environmental, health, and safety consulting—making a real difference in communities and is backed by its long‑standing technical credibility.
• Safety as a Value, Not Just a Service Safety is deeply embedded in our culture, prioritizing employee well‑being in addition to helping clients maintain compliance. We stress that safety is part of everything we do.
• A Culture of Freedom & Ownership At EnSafe, our career philosophy is built on freedom. The freedom to take initiative, achieve your goals, and shape your own career path Employees are encouraged to pursue growth in a flexible, entrepreneurial environment.
• Challenging, Creative Work Workdays at EnSafe are anything but ordinary, fast‑paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology. Every day calls for creativity, innovation, and agile problem‑solving.

EnSafe began as a two‑person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with growth and development opportunities. We build enduring, trustful relationships with each of our clients, with a focus on high ethical and safety standards. We build this reputation by attracting high‑quality people and retaining them for the long term.

At EnSafe, we are dedicated to fostering a diverse and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.

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