RC Administrator

What’s Under the Hood

Drive Time Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership.

You can find Drive Time’s tire tracks across the nation with dealerships where we embrace a transparent pricing approach, eliminating haggling and gimmicks and reconditioning centers where we breathe new life into pre‑owned vehicles.

The Reconditioning Center Administrator plays a key role in managing vendor relationships, coordinating vendor work, processing invoices, and ensuring repair quality.

This position supports smooth operations by handling vehicle repair orders, validating vendor work, and owning facility invoices.

• Coordinate and assign sublet repairs with all vendors
• Arrange transportation for off‑site repairs
• Communicate quality and timing expectations to vendors
• Review completed vendor work for accuracy and quality
• Process and approve sublet invoices, ensuring correct pricing
• Apply vendor invoices to repair orders for close‑out
• Manage labor and parts coding for repair orders
• Oversee tire orders, including processing and payment reconciliation
• Collaborate daily with national vendors such as Advance Auto Parts, Auto Zone and NTW (National Tire Wholesale) to manage outstanding invoices
• Communicate any issues with sublet vendors to Inspection Center General Manager (ICGM) and/or Inspection Center Recon Managers (ICRM)

• Strong verbal and written communication, follow‑up, and follow‑through skills
• Comfortable operating all vehicles within the Reconditioning Center
• Strong attention to detail for maintaining accurate records and vehicle standards
• Must be familiar with company standards and assure each vehicle is kept to those cosmetic standards
• Commitment to workplace safety and adherence to best practices
• Ability to collaborate with management and team leads to assess vehicle repairs and costs

• High School Diploma or GED required.
• Valid driver’s license and a good driving record.
• Must be at least 18 years of age.

• Ability to lift/move objects up to 20 lbs. and work in various positions, including tight spaces.
• Exposure to varying conditions (cold, heat, noise, fumes, odors) based on vehicle maintenance needs.
• May require use of safety equipment that may include but not limited to face shield or goggles, non‑slip shoes, gloves, mask, and other protective garments and equipment.
• Frequently communicate with internal customers. Must be able to exchange accurate information in these situations.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Must be able to communicate in English to ensure effective performance of the position in a safety‑sensitive/technical environment.

• Medical, dental, and vision coverage – Drive Time covers a sizable amount of insurance premiums to provide top‑tier healthcare coverage.
• 401(k), company‑paid life insurance policy, short and long‑term disability coverage.
• Growth opportunities with nearly 1,000 promotions year‑over‑year.
• Tuition reimbursement for professional development.
• Wellness program with self‑guided coaching, journeys, cash incentives and discounts on medical premiums through engaging in activities.
• Competitive pay across the organization.

Selective work schedule: closed on Sundays; no weekend work except during peak season. Paid time off includes wellness days, holidays, and vacation days for full‑time employees; part‑timers also receive vacation time.

Drive Time Family of Brands is an Equal Opportunity Employer. Hiring is contingent upon successful completion of a background and drug screening process. Drive Time is a drug‑free, tobacco‑free workplace.

This is a safety sensitive position.