Administrator, Procurement

Do you like working with different project teams in a fast-paced environment? Are you interested in joining an organization focused on making a positive impact? If so, we'd like to talk with you about growing with us.

We are currently seeking a full-time Administrator, Procurement, to work in our Memphis, TN office. This is an excellent opportunity to join and grow EnSafe, getting involved in a variety of projects for a diverse range of clients across the globe.

As an Administrator, Procurement, you will support a fast-paced business unit where flexibility, communication skills, and the occasional after-hours work are necessary.

• Manage subcontractor and vendor documentation.
• Create, solicit, and evaluate Requests for Proposals (RFPs) to support project and operational purchasing needs.
• Generate, process, and maintain purchase orders (POs), including tracking records, managing change orders, and ensuring purchasing accuracy.
• Maintain PO records, update compliance documents (i.e. Certificates of Insurance, Safety Documents), and manage change orders.
• Process, reconcile, and monitor vendor invoices, account statements, and related financial documentation to ensure timely and accurate payments.
• Utilize and reconcile corporate purchasing cards in accordance with company policies and procedures.
• Maintain regular communication with project teams, vendors, and subcontractors to coordinate equipment, materials, and service requirements.
• Participate in internal project meetings, providing administrative and purchasing support to facilitate project execution and progress tracking.
• Conduct quality assurance reviews of business documents to ensure accuracy, completeness, and compliance with organizational standards.
• Support project closeout activities by assisting with cost reconciliation, billing documentation, and final project records.
• Maintain organized purchasing, vendor, and project documentation while providing administrative and operational support to ensure efficient business operations.
• Collaborate cross-functionally with internal stakeholders to resolve purchasing, invoicing, and project-related issues and ensure timely completion of deliverables.

• Bachelor's degree in Business Administration, Supply Chain Management, Construction Management, or a related field. Willing to consider High School diploma plus an additional five (5) years of experience in lieu of a degree.
• 3-5 years of procurement, purchasing, administrative, or related experience.
• Experience supporting purchasing processes, vendor relationships, invoice reconciliation, or procurement activities.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to effectively manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills with the ability to collaborate across teams and with external vendors.
• Demonstrated ability to work independently, exercise sound judgment, and take initiative with minimal supervision.
• Proficiency with Microsoft Office applications and general business software.
• Team-oriented mindset with the flexibility and adaptability to support changing client and project team needs.

• Experience with in the construction, trades, engineering, or related industries.
• Knowledge of procurement and purchasing best practices, including vendor management, purchase orders, invoice processing, and change order administration.
• Familiarity with construction terminology, project workflows, and subcontractor/vendor documentation requirements.
• Experience supporting project teams and coordinating purchasing activities across multiple projects.
• Demonstrated ability to perform quality assurance reviews of business documents and maintain compliance records.
• Self-motivated professional who thrives in a collaborative environment while effectively managing work autonomously.
• Strong problem-solving skills and the ability to identify and resolve issues proactively.

• Employee-Owned Advantage EnSafe is 100% employee-owned, with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds,…