Conservation Project Accounting Lead

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Full-Time, Regular FULL TIME Memphis, TN, US

5 days ago Requisition

Salary Range: $80,000.00 To $ Annually

Memphis, TN

The Conservation Project Accounting Lead is a newly created role within the NHQ Conservation Department Administration, reporting to the Director of National Conservation Systems. Most of the work described in this position represents new department-level financial coordination, reporting, and review capacity for Conservation rather than a reassignment of existing regional accounting duties. The role is responsible for coordinating department‑level period‑end close activities, ensuring the accuracy and consistency of Conservation project accounting records, and supporting Finance and Accounting‑led audit and compliance processes through standardized preparation and review.

This role will work closely with NHQ Accounting and Finance, as well as regional accounting staff, to implement consistent procedures for reconciling and reviewing Conservation sub‑ledgers related to:

• Project expenditures and revenue
• Deferred and on‑account revenue
• Habitat project work‑in‑progress and revenue accruals
• Land and Habitat Revolving Fund activity

This role will coordinate, maintain, and review Conservation‑specific schedules, reconciliations, and supporting documentation used by Finance to prepare the SEFA, Indirect Rate proposal, hourly billing rates, and department-level financial reporting for management. Habitat Revolving Fund work is currently handled by existing staff as an additional duty; this responsibility would transition to this position over time as priorities are established and progress on the other key responsibilities becomes clear.

While this position will require coordination with multiple staff throughout the organization, this is an individual contributor role with no direct supervisory responsibility.

The Conservation Department includes more than 450 staff, manages over 2,000 projects and 1,200 funding agreements, and accounts for nearly $300 million annually in direct project and operating expenditures. This role provides scalable financial operations discipline aligned with the department’s size, complexity, and federal compliance profile.

• Develop and implement standardized monthly and annual department‑level close coordination processes for Conservation, in partnership with NHQ Accounting.
• Perform department‑level review, reclassification, and reconciliation of project revenue to ensure consistent application of revenue recognition practices across regions prior to enterprise close.
• Coordinate and reconcile Conservation Department accounts receivable, including project invoicing, on‑account receivables, aging analysis, and alignment with recognized revenue.
• Review and reconcile Conservation sub‑ledgers prior to enterprise close, including ILF mitigation program accounts and related bank account reconciliations, such as:
  • Project expenditures
  • Project revenue and deferred revenue activity
  • Land and Habitat Revolving Fund financial transactions
• Prepare Conservation project work‑in‑progress and revenue accrual support schedules each month, based on approved project cost and progress data, for review and posting by NHQ Accounting.
• Identify and resolve discrepancies across regions and systems prior to escalation to Finance, reducing rework during enterprise close.
• Serve as the primary Conservation point of contact for close‑related coordination with NHQ Accounting and Finance.
• Coordinate and validate Conservation Department inputs supporting NHQ Finance SEFA preparation, including project‑level reconciliations, funding attribution review, and supporting schedules.
• Ensure Conservation project accounting records are maintained in a manner consistent with federal grant and audit requirements.
• Support Finance during audits and monitoring reviews by providing Conservation‑specific documentation, schedules, and explanations.

• Maintain…