Financial Coordinator-College of Medicine Admin
Listed on 2026-07-15
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Finance & Banking
Bookkeeper/ Accounting Clerk, Finance Assistant, Accounts Receivable/ Collections, Office Administrator/ Coordinator -
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Finance Assistant, Office Administrator/ Coordinator
Market Range: 09
JOB SUMMARY/
ESSENTIAL JOB FUNCTIONS:
The Financial Coordinator provides financial and operational support for College of Medicine (COM) departments and administrative units. This position supports financial reporting, reconciliation, and budgeting activities by serving as a centralized resource for multiple departments, ensuring consistency in financial practices and coordinated support across the organization. This position performs account monitoring, labor distribution coordination, and budget support functions.
- Reconciles assigned accounts monthly to ensure accuracy and compliance.
- Manages designated GL code transactions and labor distribution reports monthly, including resolving discrepancies and ensuring timely updates.
- Reviews and processes contract invoices and resolves invoice and payment issues.
- Inputs and maintains labor schedules; reviews and verifies new hire setup in Oracle, ensuring accurate funding distributions and coding.
- Assists with annual budget updates in Oracle.
- Maintains faculty termination report, scholarship tracking, and the Gift and Endowment database.
- Compiles and reviews financial data to support routine departmental and administrative reporting.
- Reviews COM base accounts to identify and remove inappropriate charges.
- Leads space inventory management, including coordination of the annual space verification process.
- Serves as a backup to the Financial Manager for system approvals and assists departments with financial processes and related tasks.
- Performs other duties as assigned.
MINIMUM REQUIREMENTS:
EDUCATION:
High School Diploma or GED. (TRANSCRIPT REQUIRED)
EXPERIENCE:
Five (5) years of financial experience; OR Bachelor’s Degree and one (1) year of financial experience; OR a combination of education and work experience to equal five (5) years. (Experience in Oracle is preferred.)
Knowledge, Skills, And Abilities
- Excellent financial analysis and reporting skills.
- Skill in Microsoft Excel.
- Ability to work independently and accurately with detailed data.
- Excellent computer and written and verbal communication skills.
WORK SCHEDULE:
This position may occasionally be required to work weekends and evenings.
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