Recorder

Individual Duties and Responsibilities

• Record, prepare, and maintain accurate minutes and official records of the governing body and boards/commissions (e.g., Board of Commissioners, Municipal Planning Commission, Board of Appeals, Beer Board, Parks and Recreation Board, Industrial Development Board, etc.).
• Serve as the official custodian of City records, including ordinances, minutes, contracts, bonds, deeds, and other official documents.
• Preserve records in permanent form and provide certified and non-certified copies as required.
• Prepare Board meeting agendas in consultation with the City Manager, Mayor, Board of Commissioners, and department heads.
• Gather, organize, and distribute documentation and information as needed.
• Respond to routine requests for information from officials, employees, the public, and other stakeholders.
• Maintain current knowledge of laws, regulations, and best practices applicable to the City Recorder’s office and City boards and commissions.
• Communicate effectively and professionally, orally and in writing, with elected officials, staff, and the public.
• Publish required meeting notices and maintain compliance with applicable deadlines.
• Serve as the City’s Open Records Coordinator and administer applicable policies and updates.
• Issue and manage Business Licenses.
• Process applications for new Beer Permits.
• Issue and manage Beer Permits.
• Maintain custody of the City Seal and certify documents as required.
• Participate in meetings that may occur outside normal business hours, with reasonable scheduling accommodation when possible.
• Perform other related duties as assigned.

• Four (4) years of administrative experience, preferably in a governmental setting.
• Ability to obtain and maintain State Certification for Municipal Clerks & Recorders within two (2) years of employment.
• Ability to work flexible hours as needed to support departmental operations, with reasonable accommodation.

• Knowledge of internal controls required by state law and ability to assist departments with documentation and monitoring.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications and similar office software.
• High level of accuracy and attention to detail.
• Ability to create, maintain, and understand clear and well-organized records.
• Strong organizational, interpersonal, and customer service skills.
• Ability to work independently and collaboratively in a team environment.

The following environmental conditions are representative of those an employee encounters while performing the essential functions of this job:

The work is performed inside under normal office conditions. Mobility to and from various work areas and external facilities is required. Talking and hearing are necessary in communicating with others. The work involves movements that include sitting, standing, stooping, and reaching. Moderate lifting is periodically required. The noise level is normal for an office work environment, and effective vision