Leasing Administrator-Asset Compliance & Registration

About Fleet Equipment, LLC

Our People:
We have decades of combined service, logistics, and parts experience that result in being able to match equipment to application and still help you stay within your budget. Expertise to help determine the best equipment to handle the load, and the knowledge and ability to provide the equipment; new or used.

Our Headquarters:
Our property is centrally located at the "Crossroads of America's Distribution Center," on 40 acres that stretch along I-240 between Highway 78 / Lamar Avenue and Airways Blvd. on Farrisview Blvd., in Memphis.

Our Inventory Sources:
As dealer for many of the leading trailer manufacturers, we maintain strong relationships with many of the nation's leading logistics companies and can purchase in large quantities to meet the customer's needs.

Our Service:
We are here for you, our customer, before, during and after the sale. It is our desire and passion to see that your experience at Fleet Equipment, LLC exceeds your expectations and provides exceptional customer satisfaction.

About the role

The Leasing Administrator is responsible for managing the administrative and compliance life cycle of leased assets, with primary focus on titling, registration, licensing, and regulatory documentation. This role ensures all trailers and equipment are properly documented, compliant with federal and state regulations, and accurately tracked across internal systems.

This position operates at the intersection of leasing operations, compliance, and asset management, supporting uptime, audit readiness, and revenue protection.

What you'll do

Key Responsibilities

Titling & Registration Management

• Process and manage registrations across multiple jurisdictions
• Coordinate with state agencies, vendors, and internal teams to ensure timely registration and renewals

License Plate Assignment & Tracking

• Assign license plates to assets and maintain accurate plate-to-unit mapping
• Track plate inventory, renewals, and replacements
• Maintain audit-ready documentation for all plate assignments

FHWA / DOT Compliance Documentation

• Ensure inspections are completed, documented, and stored in compliance with FHWA standards
• Support audit requests with complete and accurate documentation

Decals & Asset Identification

• Coordinate issuance of required decals (DOT, company branding, compliance labels)
• Maintain records of decal assignments and replacements
• Ensure consistency and compliance across all deployed equipment

Telematics Administration

• Coordinate installation, removal, and reassignment of devices
• Maintain accurate device-to-asset mapping across multiple vendor platforms (e.g., Sky Bitz, etc.)
• Assist with user access management and basic reporting validation

Data Integrity & System Management

• Maintain accurate asset records within ERP systems (e.g., Karmak) and supporting platforms
• Ensure consistency between physical assets, telematics systems, and ERP data
• Support data cleanup initiatives and process improvements

Cross-Functional Coordination

• Work closely with Leasing, Sales, Service, and Accounting teams to support asset lifecycle events
• Assist with asset onboarding, transfers, and disposals
• Support internal and external audits with complete documentation

Qualifications

Experience

• 1-3 years in leasing, fleet administration, title/registration, or asset compliance
• Experience in transportation, trailer leasing, or fleet operations strongly preferred

Technical Skills

• Strong proficiency in Microsoft Excel and data tracking
• Familiarity with telematics platforms (Sky Bitz, Geotab, etc.) is a plus

Core Competencies

• High attention to detail and documentation accuracy
• Strong organizational and process management skills
• Ability to manage multiple workflows and deadlines simultaneously
• Problem-solving mindset with ability to resolve discrepancies