Customs Entry Writer
Listed on 2026-09-22
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Supply Chain/Logistics
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Administrative/Clerical
Data Entry
1.0 Position Summary
The Customs Entry Writer is responsible for the end-to-end handling of import files from initial file opening through entry filing, compliance auditing, and invoicing. This position will include Foreign Trade Zone (FTZ) admissions (e214) and weekly consumption entries, Importer Security Filing (ISF), shipment tracking, and documentation follow-up. The role requires strong organizational skills, attention to detail, and the ability to manage a high volume of files across multiple stages of the import lifecycle.
This role operates in a brokerage or logistics office setting, balancing recurring FTZ filing cycles with day-to-day file intake, tracking, documentation follow-up, and invoicing support across all modes of transportation – Air/Ocean FCL/Ocean LCL/Truck/Rail.
2.0 Reporting
Reports to VP of Regulatory U.S. Operations;
Works Remote
Current FLSA Status:
Exempt
HR FLSA Status Recommendation:
Non-Exempt
3.0 Essential Functions, Job Duties, and Responsibilities
- Open new files
- Track down and follow up on required shipping documents — Commercial Invoice, Packing List, Arrival Notices, etc.
- Pre-key files to prepare entries for review and filing
- File ISF (10+2) submissions accurately and within CBP-required time frames prior to vessel loading
- Open and manage files associated with ISF filings, ensuring supporting documentation is collected and organized
- Track and trace files through each stage of the shipment/entry lifecycle, proactively identifying delays or missing information
- Attach arrival notices to files, ensuring firms code and updated container/vessel/air/in-bond tracking information are correctly recorded
- Maintain up-to-date file status for internal visibility and client communication
- Prepare and file electronic Zone Admission entries (e214) via ABI/ACE for merchandise entering a Foreign Trade Zone
- Verify admission documentation against zone inventory records prior to filing
- Confirm merchandise status at admission (Privileged Foreign, Non-Privileged Foreign, or Domestic)
- Follow up with concurrence messaging and piece count verifications
- Consolidate weekly zone withdrawals for consumption into weekly entry filings
- Apply compliance data (Section 301, ADD/CVD, SPI, FDA, USDA Lacey Act, EPA TSCA, NOP)
- File completed weekly entries via ABI/ACE within required CBP time frames
- Audit files prior to invoicing to confirm accuracy of charges, duty calculations, and documentation completeness
- Pay arrival notices and non-urgent invoices in a timely manner
- Flag discrepancies between billed charges and file documentation before invoices are finalized
- Ensure entries comply with standard entry requirements under 19 CFR Parts 141/142 and FTZ under 19 CFR 146
- Monitor for Partner Government Agency (PGA) requirements and confirm necessary licenses/permits are on file
- Respond to CBP requests for information (CBP Form 28/29), holds, or exams as needed
- Support post-summary corrections (PSCs) and protests
- Maintain records in accordance with CBP's 5-year recordkeeping requirement
- Communicate with importers, freight forwarders, carriers, NVOs, and internal zone personnel to resolve documentation, tracking, or billing issues
Education and Experience Requirements
Bachelor’s degree (BA) from four-year college or university; 0-3 years of experience; or equivalent combination of education and experience.
5.0 Minimum Skills, Knowledge, and Ability Requirements
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