General Services Operations Manager

Job Description

Salary Range: $64,663.30 - $ Works under the direction of the Finance Administrator to perform a wide variety of professional level research, administrative, and analytical duties. Supervises and monitors purchasing specifications and prepare comprehensive documents for obtaining products, equipment and services. Establishes financial, accounting, and federal reporting systems for the division, and/or manages and coordinates budgeting functions. Develops and manages the negotiation and execution process of all contracts prior to the start of the programs.

Provides work direction, assignment of duties, training and evaluation of work performance of assigned staff. Coordinates and participates in strategic planning, for policy development, data collections, and reporting activities for operations. Prepares contract amendments, extensions, options, and change orders. Implements projects with Office of Business Diversity and Compliance (OBDC) in setting goals on minority spending. Creates and compiles data to generate reports including spending patterns.

Recommends opportunities for cost savings and improved efficiency. Interacts and communicates oral and written communication with suppliers, vendors, management, and staff on a variety of issues and concerns. Monitors and maintains the budget, check request, accounting, and federal reporting systems in compliance with established administrative policies, regulations and acceptable accounting practices. Attends various seminars and workshops to stay abreast of the current issues and trends in federal and government regulations requiring frequent travel across the city.

OTHER FUNCTIONS:
1. Acts as backup for other supervisor in GS Support Services as needed.
2. Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS:

Must be able to communicate clearly both verbally and in writing with management, staff, city and state officials, local agencies, and the general public. Requires the use of general office equipment such as a computer, copier, fax machine, and telephone. Requires the ability to operate an automobile to attend meetings and various work sites. Requires the ability to read, interpret, and apply federal regulations.

TYPICAL

WORKING CONDITIONS:

Majority of the work is performed in an office environment and involves extensive contact with all city and division employees, supervisors, management and general public. Requires frequent travel throughout the city to attend various meetings and occasional travel out of town for meetings. Possible exposure to dust, fumes, odors, noise, heat, and various weather conditions while attending various meetings.

Bachelor's degree in Finance, Public or Business Administration, Information Systems or related field and seven (7) years professional experience to include budget administration, finance, purchasing applying research techniques, conducting financial analysis, and coordinating projects; with at least five (5) of the (7) years in a managerial capacity; or any combination of experience and training which enables one to perform the essential job functions.

Master's degree is preferred. Must be a Certified Municipal Financial Officer or obtain designation within one (1) year of employment. Must possess and maintain a valid driver's license as a condition of continued employment.