Administrative Assistant

Gunderson Inc, a family-owned wholesale beverage distributor in La Crosse, WI, is seeking an Administrative Assistant to support daily office and distribution operations. This role manages phones, email, and front-desk reception, processes orders and delivery paperwork, and maintains accurate records in company systems. The Administrative Assistant schedules meetings, supports logistics and routing teams with data entry, prepares basic reports, and assists HR with onboarding documents.

The ideal candidate is detail-oriented, reliable, customer-focused, and comfortable working in a fast-paced, team-oriented environment.

Responsibilities

• Answer and route phone calls and respond to email inquiries
• Greet visitors, drivers, and customers at the front desk
• Process customer orders, delivery paperwork, and invoices
• Perform accurate data entry into company and logistics systems
• Maintain organized digital and physical filing systems
• Schedule meetings and support calendar coordination for managers
• Prepare basic reports, spreadsheets, and internal documents
• Assist HR with onboarding paperwork and personnel files
• Support logistics team with routing documents and delivery changes
• Collaborate with team members to ensure smooth daily office operations

Required Skills

• Office administration
• Customer service
• Data entry
• Order processing
• Record keeping
• Scheduling and calendar management
• Microsoft Office
• Email and phone communication
• Basic reporting
• Document management