Manufacturing Administrative Assistant

Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with a North American headquarters located in Philadelphia, PA. We are a multi-billion-dollar company with a purpose to break barriers to well-being for the benefit of consumers, patients, care givers, and customers across the globe. We do this through innovations in our Professional Hygiene, Personal Care, and Health & Medical business units that provide hygiene and health solutions to over a billion people every day worldwide.

Working at Essity is more than a career, it is where you will play your part in a better future, to improve well-being for people and have opportunities to drive positive change for society and the environment. As an employee at Essity, you will belong to a team where you feel valued, are safe, supported to grow and challenged to generate business results in a friendly and open atmosphere.

Essity Professional Hygiene North America is currently searching for a Manufacturing Administrative Assistant located at our manufacturing facility in Menasha, WI

The Manufacturing Administrative Assistant/Human Resources Administrator provides comprehensive administrative and operational support to the manufacturing facility. This role serves as a key point of contact for employees, supervisors, Human Resources, Payroll, and Union representatives.

• Process and maintain weekly payroll utilizing the UKG Dimensions timekeeping system.
• Review employee timecards for accuracy, attendance exceptions, missed punches, overtime, and schedule adherence.
• Collaborate with supervisors to resolve payroll discrepancies prior to payroll submission.
• Maintain payroll records in accordance with company policies and legal requirements.
• Support audits and provide payroll-related reports as requested.

• Apply union contract provisions related to payroll, attendance, overtime distribution, vacation scheduling, holiday pay, and shift differentials.
• Ensure payroll practices comply with collective bargaining agreement requirements.
• Assist in answering employee questions regarding pay, seniority, attendance, and contract-related provisions.
• Partner with Human Resources and site leadership to resolve payroll-related union issues.

• Coordinate and track employee leave requests, including Family and Medical Leave Act (FMLA) cases.
• Maintain accurate leave records and documentation while ensuring confidentiality.
• Assist employees with leave-related paperwork and communication requirements.
• Partner with Human Resources to ensure compliance with federal, state, and company leave policies.

• Support department managers with meeting scheduling, reporting, document preparation, and administrative tasks.
• Prepare and distribute site communications, notices, and employee correspondence.
• Manage office supplies and maintain organized administrative records.
• Writes purchase requisitions, enters purchase orders into SAP system, and prepares annual blanket order requisitions.
• Manages food and drink contractors for cafeteria and break rooms.
• Coordinate hourly production recruiting activities.
• Schedule candidate interviews and facilitate communication between candidates and hiring managers.
• Assist with candidate tracking, pre-employment requirements, and onboarding activities.
• Support job postings, recruitment events, and workforce staffing initiatives.
• Maintain recruiting records and ensure a positive candidate experience.

• 3+ years of administrative experience in a manufacturing, industrial, or unionized environment.
• Experience processing payroll and timekeeping using UKG Dimensions or similar…