Manufacturing Administrative Assistant

Manufacturing Administrative Assistantc Who We Are

Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with a North American headquarters located in Philadelphia, PA. We are a multi-billion-dollar company with a purpose to break barriers to well-being for the benefit of consumers, patients, care givers, and customers across the globe. We do this through innovations in our Professional Hygiene, Personal Care, and Health & Medical business units that provide hygiene and health solutions to over a billion people every day worldwide.

Working at Essity is more than a career, it is where you will play your part in a better future, to improve well-being for people and have opportunities to drive positive change for society and the environment. As an employee at Essity, you will belong to a team where you feel valued, are safe, supported to grow and challenged to generate business results in a friendly and open atmosphere.

Essity Professional Hygiene North America is currently searching for a Manufacturing Administrative Assistant located at our manufacturing facility in Menasha, WI. The Human Resources Administrator provides comprehensive administrative and operational support to the manufacturing facility. This role serves as a key point of contact for employees, supervisors, Human Resources, Payroll, and Union representatives.

Payroll Administration:
Process and maintain weekly payroll utilizing the UKG Dimensions timekeeping system. Review employee timecards for accuracy, attendance exceptions, missed punches, overtime, and schedule adherence. Collaborate with supervisors to resolve payroll discrepancies prior to payroll submission. Maintain payroll records in accordance with company policies and legal requirements. Support audits and provide payroll-related reports as requested.

Union Contract Administration:
Apply union contract provisions related to payroll, attendance, overtime distribution, vacation scheduling, holiday pay, and shift differentials. Ensure payroll practices comply with collective bargaining agreement requirements. Assist in answering employee questions regarding pay, seniority, attendance, and contract-related provisions. Partner with Human Resources and site leadership to resolve payroll-related union issues.

Leave of Absence & FMLA Administration:
Coordinate and track employee leave requests, including Family and Medical Leave Act (FMLA) cases. Maintain accurate leave records and documentation while ensuring confidentiality. Assist employees with leave-related paperwork and communication requirements. Partner with Human Resources to ensure compliance with federal, state, and company leave policies.

Scheduling & Administrative Support:
Support department managers with meeting scheduling, reporting, document preparation, and administrative tasks. Prepare and distribute site communications, notices, and employee correspondence. Manage office supplies and maintain organized administrative records. Write purchase requisitions, enters purchase orders into SAP system, and prepares annual blanket order requisitions. Manage food and drink contractors for cafeteria and break rooms.

Recruiting & Hiring Support:
Coordinate hourly production recruiting activities. Schedule candidate interviews and facilitate communication between candidates and hiring managers. Assist with candidate tracking, pre-employment requirements, and onboarding activities. Support job postings, recruitment events, and workforce staffing initiatives. Maintain recruiting records and ensure a positive candidate experience.

High school diploma or equivalent;
Associate degree preferred.

3+ years of administrative experience in a manufacturing, industrial, or unionized environment.

Experience processing payroll and timekeeping using UKG Dimensions or similar workforce management systems.

Knowledge of payroll practices, attendance tracking, and timekeeping procedures.

Experience supporting FMLA and leave administration processes.

Experience supporting recruiting and interview scheduling.

Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

Preferred:
Experience in a unionized manufacturing environment. Knowledge of collective bargaining agreements and payroll-related contract administration. Familiarity with HRIS and payroll systems. Experience supporting employee onboarding. Knowledge of SAP purchasing systems.

At Essity, we believe…