Logistics Billing & Payroll Coordinator

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Full Time Mendota Heights, MN, US

Salary Range: $60,000.00 To $70,000.00 Annually

The Logistics Billing & Payroll Coordinator supports Statim Logistics by ensuring accurate and timely customer billing, contractor settlement, payroll input validation, reimbursement processing, and related account reconciliation. This role gathers, reviews, and validates data from the transportation management system (TMS), client portals, billing tools, payroll files, and related systems to identify discrepancies, resolve exceptions, and support clean handoffs between Operations, Dispatch, Finance, Payroll, Compliance, and Client Services.

The position requires strong attention to detail, follow-through, confidentiality, and comfort working in Excel and operational systems to help maintain accurate pay, charge, and billing processes across the logistics business line.

• Prepare, review, and support recurring logistics billing, contractor settlement, payroll input, reimbursement, and account reconciliation processes to ensure transactions are accurate, complete, and timely.
• Validate charges, rates, route structures, service levels, driver pay inputs, mileage, accessorials, deductions, and other pay or billing components against approved documentation, client requirements, and internal workflows.
• Research billing, payroll, settlement, pricing, reimbursement, and account discrepancies; document findings; coordinate corrections; and elevate unresolved issues with recommended next steps.

• Extract, organize, reconcile, and validate data from TMS, billing systems, payroll files, client portals, spreadsheets, and reporting platforms to support accurate billing and pay processing.
• Maintain Excel-based trackers and recurring reports related to billing status, contractor pay, reimbursement activity, accounts receivable follow-up, corrections, exceptions, and operational activity.
• Support data integrity by maintaining account setup details, route and service level documentation, rate and pay records, change logs, and other support files needed for accurate processing and audit readiness.

• Monitor key processing and reconciliation items, including billing turnaround, invoice accuracy, pay accuracy, reimbursement status, account balances, correction volume, and recurring exception trends.
• Analyze billing, payroll, settlement, TMS, and operational data to identify root causes of recurring errors, missing documentation, revenue leakage, margin concerns, and workflow gaps.
• Assist with rate, pricing, payroll, and contractor pay update validation by comparing proposed changes against approval records, client agreements, internal pay expectations, and supporting documentation.

• Maintain support files, approval documentation, audit records, correction logs, and process trackers that support accurate logistics billing, payroll input, contractor pay, TMS data integrity, and audit readiness.
• Recommend and support process improvements that reduce manual rework, prevent recurring billing or pay errors, improve report reliability, and standardize billing and payroll coordination workflows.
• Support automation initiatives, report enhancements, workflow changes, and quality checks that improve visibility into billing accuracy, pay/charge data, reimbursements, corrections, and operational performance.

• Collaborate with Finance, Payroll, Operations, Dispatch, Client Services, Implementation, IT, Compliance, and other departments to gather documentation, validate data, troubleshoot questions, and resolve billing, payroll, settlement, pricing, or system issues.
• Provide clear summaries, trackers, and supporting detail to help leaders understand billing status, pay corrections, reimbursement activity, processing trends, and recurring operational exceptions.
• Support new client and business line implementations by organizing route, pricing, account setup, pay configuration, submission, billing workflow, reimbursement, and reporting details needed for accurate launch and ongoing processing.

• Associate degree in business administration, accounting, finance, logistics, human…