Controller, Accounting, Financial Reporting

POSITION SUMMARY

Saint Thomas Academy seeks a detail-oriented, mission-aligned Controller to lead the Academy’s accounting operations and serve as the senior accounting professional within the Business Office. Reporting to the Director of Finance and Business Administration, the Controller owns the general ledger, month-end and year-end close, financial reporting, audit coordination, and internal controls, while supervising and developing Business Office accounting staff.

The Controller ensures the accuracy, integrity, and timeliness of the Academy’s financial records and reporting in accordance with generally accepted accounting principles (GAAP). Partnering closely with the Director of Finance and Business Administration, the Controller supports budgeting, treasury, and financial planning, and serves as a trusted resource to families, faculty, and staff on billing and account matters.

The successful candidate will embrace Saint Thomas Academy’s Catholic, military, and college-preparatory mission and bring a collaborative, service-oriented approach, sound judgment, and a commitment to strong stewardship of the Academy’s resources.

• Own the general ledger and maintain the Sage Intacct chart of accounts, user access, and reporting.
• Prepare and review journal entries, including recording payroll entries provided by the HR & Payroll Coordinator.
• Lead the monthly and annual close, ensuring entries are complete, accurate, and recorded on a timely basis.
• Reconcile bank, endowment, and restricted and unrestricted gift accounts, and reconcile balances between systems.
• Maintain fixed asset and lease accounting, including capitalization decisions, depreciation, and disposals consistent with the Academy’s capitalization policy.
• Monitor short-term cash needs and review cash flow projections.

• Prepare monthly financial statements and commentary for the Director of Finance and Business Administration and Academy leadership.
• Produce department-level budget-to-actual reports and follow up with budget managers as needed.
• Support preparation of materials for the Finance Committee and Board of Trustees.
• Assist the Director with the annual budget, including year-over-year trend analysis, loading approved budgets into Sage Intacct, and tracking department budgets throughout the year.

• Oversee tuition billing and tuition revenue recognition in Blackbaud, including new student enrollment setup and related accounting.
• Serve as the escalation point for family and parent billing questions, resolving account issues with professionalism, empathy, and discretion.
• Manage tuition receivables and coordinate collection of past-due balances.
• Support the financial aid award process in coordination with the Financial Aid Committee.

• Coordinate the annual audit with the Academy’s external auditors, serving as the primary day-to-day contact.
• Prepare audit work papers and requested schedules, and draft financial statements for review.
• Coordinate the annual audit and Form 990 for the related ice arena entity.

• Design, document, maintain, and improve internal controls and segregation of duties across accounting operations.
• Recommend and administer accounting policies and procedures that safeguard the Academy’s assets and strengthen transaction processing.

• Oversee year-end reconciliations for the ice arena, Quartermaster and Cadet Maker store inventory, and transportation accounting.
• Provide ad hoc analysis and cross-functional finance support to departments across the Academy,…