Compliance & Administrative Specialist

Bituminous Roadways, Inc.

Compliance & Administrative Specialist

Department:
Accounting / Office Support

Job type:
Seasonal / Non-Union

Pay Type / Range:
Hourly. $[28.00] – $[38.00] per hour (based on experience and qualifications)

• Health Benefits include Medical, Vision, Dental, Pharmacy and Short-Term Disability (STD).
  • Additional Voluntary Health Benefits include Flex Savings Account (FSA).
• Company-Paid Benefits include Basic Term Life Insurance and Long-Term Disability (LTD).
• Retirement (Profit-Sharing Program) – eligibility after one year waiting period.
• Mental Health & Wellness Support provided through TEAM EAP.
• PTO Program covering all time away from work.
• Referral bonuses – earn rewards to help us recruit new talent.

The Compliance & Administrative Specialist plays a key role in supporting certified payroll reporting, general accounting functions, and daily office operations. This position serves as a backup to the front desk, assists with administrative tasks across departments, and helps ensure compliance with prevailing wage and payroll regulations. This role is ideal for someone who is detail-oriented, dependable, and comfortable working in a fast-paced, blue-collar environment with both field and office teams.

All candidates are required to pass a thorough Background Check, Physical and Drug Test. References may also be checked. We participate in E-Verify.

Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

• Prepare and submit certified payroll reports in compliance with federal and state (prevailing wage) requirements
• Review payroll data for accuracy, including classifications, wage rates, and fringe allocations
• Maintain organized records to support audits and compliance reviews
• Assist with gathering documentation and responding to payroll-related audits or inquiries

• Assist with AP processing and data entry as needed
• Support accounts payable/receivable functions, including invoice entry and tracking
• Help reconcile credit cards and other purchases

• Provide backup support to the front desk, including answering phones and greeting visitors
• Route calls and inquiries to appropriate departments in a professional manner
• Assist with general administrative duties such as filing, scanning, data entry, and document preparation
• Support internal reporting and tracking using Excel and other Microsoft Office tools

• Work closely with accounting and other teams to ensure accurate and timely information flow
• Assist with special projects and provide administrative support as needed

• 3+ years of administrative, payroll, or accounting support experience preferred
• Exposure to certified payroll, prevailing wage, or payroll compliance strongly preferred
• Experience working in construction, manufacturing, or similar blue-collar environment a plus
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Ability to handle multiple priorities and meet deadlines
• Strong communication skills and a professional, team-oriented approach

• Comfortable interacting with all levels of employees, managers, and office staff
• Willing to jump in where needed (no task is too small)
• Reliable, approachable, and able to maintain confidentiality
• Practical, hands‑on mindset with a strong sense of accountability
• Office-based.

• Safety
  - Safety in the workplace is a mutual responsibility of the employer, management and all employees. We have an expectation that all employees will play an active role in workplace safety and always promote a positive safety culture.
• Quality
  - Quality is the best business plan. It is an investment in our future. Quality leads to consistency. Consistency leads to happy employees, satisfied customers and a growing business.
• Respect
  - Respect at work is crucial as it promotes healthy relationships between coworkers and managers, as well as outside the…