Senior Staff Accountant

Position Summary

The Senior Staff Accountant serves as the main point person for the day-to-day accounting function at Menlo Church. This role is responsible for the execution of core accounting work that supports financial integrity, ministry stewardship, and operational excellence across our multi-campus organization. The work includes month-end close, balance sheet and cash reconciliations, fixed asset and capitalization accounting, payroll execution, and operational ownership of the annual audit.

Menlo's accounting environment is multi-dimensional, with financial activity tracked across multiple campuses, departments, ministry programs, and fund types (unrestricted, designated, and restricted). Comfort working with these dimensions and producing accurate reporting at each level is part of the work.

This is a role for an accountant who is energized by running the recurring accounting function with real autonomy. You will partner closely with Peter Sherman, Director of Finance, on complex, technical, and strategic matters, and there is room over time to grow into expanded responsibility, including supervisory work and an Accounting Manager track.

What You Will Own:
This role is defined by what you own end-to-end. The primary areas of ownership are:

• Execute the full month-end close cycle within Menlo's defined timeline, including journal entries, accruals, prepaid amortization, and inter-campus allocations.
• Prepare and post recurring entries (depreciation, fixed asset amortization, deferred revenue, etc.) with limited direction.
• Reconcile all balance sheet accounts on a monthly cadence, with documented support and a clear audit trail.
• Produce preliminary financial statements for review prior to issuance.
• Surface variances, anomalies, and process gaps as they emerge.

• Serve as the primary point of contact with our external audit firm (Capin Crouse) for day-to-day requests during the annual audit cycle.
• Prepare and maintain the Prepared-By-Client (PBC) list, including pulling supporting documentation, reconciliations, contracts, and schedules.
• Respond to auditor questions on routine matters and route technical or policy interpretation questions appropriately.
• Support memo drafting for technical accounting positions, working with the Director of Finance on review and final approval.

• Run the full bi-monthly payroll cycle in Rippling, including processing approvals, exception handling, and timely transmission.
• Execute approved salary adjustments, classification changes, and other personnel financial actions, routing for final approval prior to processing.
• Coordinate with HR on payroll‑adjacent matters, including benefits deductions, retirement contributions, and pay date logistics.
• Reconcile payroll to the general ledger and ensure accurate posting of all payroll‑related entries.

• Own the integrity of the balance sheet end-to-end. This is one of the defining responsibilities of the role.
• Reconcile all cash accounts (operating, payroll, savings, designated, and restricted) monthly with documented support and a clear audit trail.
• Reconcile all balance sheet accounts on a monthly cadence, including receivables, prepaids, fixed assets, accrued liabilities, deferred revenue, restricted net assets, and inter-campus accounts.
• Reconcile investment accounts (Schwab) and payment processors (Stripe) on a timely basis.
• Work reconciling items to resolution in the period they arise.
• Maintain reconciliation files that are clear and easy for others to review.
• Surface unusual balances or trends as they appear.

• Own the fixed asset accounting function, including maintaining the fixed asset subledger, calculating and posting monthly depreciation, and reconciling the subledger to the general ledger.
• Evaluate the nature of expenditures against Menlo's capitalization policy to determine appropriate accounting treatment, including whether costs should be capitalized as fixed assets, recorded as Construction in Progress (CIP), or expensed in the period.
• Track…