Parttime Receptionist Office Assistant Menlo Park San Francisco

Overview

Part-time onsite office coordinator opportunity supporting ta globally recognized venture capital firm known for backing some of the most iconic companies in tech and beyond. It's a fantastic environment to work in—fast-paced, inspiring, and full of incredibly sharp people.

We're looking for someone who can provide vacation/sick coverage and be onsite three days a week:

• Tuesdays & Thursdays in Menlo Park
• Wednesdays in San Francisco

Our company is seeking a part-time (onsite) Receptionist / Office Assistant to support general office operations at our Headquarters in our Menlo Park office and at a satellite space in San Francisco. This is an ideal opportunity for a polished, articulate and enthusiastic candidate who enjoys providing excellent customer service in a fast-paced office. We are looking for an engaging individual to act as the face and voice of the company as they greet outside contacts, respond to inquiries (both internal and external), and provide the highest level of customer service to both external guests and internal team members.

As a candidate you should have a professional demeanor and excellent interpersonal skills that will ensure your success in this highly visible role. You'd exhibit a diplomatic savvy and EQ skill set, to interact with entrepreneurs, high-profile guests and investors, and vendors alike. Further, you'll need the ability to prioritize a high-volume of tasks, paying close attention to detail, while partnering with the London and San Francisco Bay Area management teams.

• General office duties including but not limited to: welcoming guests (answer inquiries and assist with AV needs); maintain meeting rooms and communal office spaces; answer and direct all incoming phone calls; stocking office supplies; replenish food and beverage (drinks fridge, snack baskets, coffee urns, etc.); and kitchen/culinary support.
• Keep a safe and clean reception area by complying with policy and procedure; partner with security personnel when appropriate
• Ability to prioritize conflicting demands, optimize time, and handle matters expeditiously and proactively.
• Communicate professionally, with internal staff, guests, and other stakeholders.
• Ability to make considered decisions with maturity and professionalism.
• Exhibit service orientation, hospitality, and flexibility in a fast-paced environment.
• Innovate and Improve:
  Question the status quo, suggest ways to improve and innovate processes, systems and workplace environments to optimize team and greater employee population's workplace experience.
• Assist with set-up and break-down for onsite events, (i.e. All-Hands, team events, external events).
• Ability to be on-site in both San Francisco and Menlo Park.

• Minimum of 1 year in an office or customer service oriented operational role; hospitality experience appreciated
• Bachelor's Degree, preferred
• Notarial Certificate, appreciated
• Mac and Google Suite experience, preferred
• Professional, warm presence and excellent communication skills (written, verbal, and non-verbal)
• Excellent organizational skills with the ability to calmly juggle competing priorities and manage workflow with attention to detail
• Ability to motivate self to deliver results in a collaborative environment
• Strong teamwork and project-related skills, ensuring open communication channels across multiple functions and departments
• High degree of professionalism and ability to maintain confidentiality