Office Administrator

Overview

Our client, a well-established private equity firm is seeking a friendly, service-oriented Office Administrator/Receptionist to join its Office Administration team on a temporary basis due to an unexpected leave of absence. This role is a critical front-facing position and an integral part of a collaborative office management team supporting a fast-paced, professional environment. The ideal candidate is polished, proactive, and genuinely enjoys providing exceptional service to both guests and internal teams.

This is a fully in-office role with no remote flexibility.

Please note this is an onsite, 3-Month contract role based in Menlo Park, CA. Pay will be $30-$33/hr.

• Provide consistent front desk coverage during office hours; greet, welcome, and escort guests
• Serve as the first point of contact for visitors, employees, vendors, and service providers
• Manage incoming calls, visitor entry, deliveries, and mail distribution
• Assist with conference room setup, including presentation and video conferencing support
• Monitor and maintain shared spaces, kitchens, conference rooms, and reception areas
• Coordinate room resets after meetings and ensure spaces are guest-ready
• Support daily office operations, facilities needs, and administrative requests
• Assist with catering coordination for meetings, events, and team gatherings
• Maintain office supplies, printer stations, and copy centers
• Partner with IT, Finance, Marketing, Executive Assistants, and Facilities as needed
• Support internal meetings, special events, and occasional office reconfigurations
• Utilize building work order systems and liaise with property management
• Perform daily office open/close duties and assist with emergency procedures as needed

• 1+ year of experience in reception, office administration, hospitality, or a service-focused role
• Highly service-minded: warm, professional, and proactive in creating a great experience
• Quick learner who can adapt to people, processes, and priorities rapidly
• Friendly, energetic, and polished demeanor
• Resourceful problem-solver with strong judgment and attention to detail
• Organized, reliable, and comfortable juggling multiple requests simultaneously
• Tech-savvy; comfortable with Outlook, Slack, Zoom, phone systems, and visitor tools
• Ability to be in-office 5 days per week without exception
• Experience in a private equity, investment, or professional services firm is a plus, but not required

Please submit your resume for consideration