Administrative Assistant

Overview

Studio Bloom is proud to represent the search for our client, a full-service interior design studio based in Menlo Park.

As the Administrative Assistant, you will be the first point of contact for the studio and play a crucial role in ensuring the seamless daily operation of the office. You will directly support the team and Principals by managing administrative tasks, maintaining the studio environment, and assisting with general coordination. This role is perfect for a detail-oriented individual with a passion for organization and a proactive approach.

This role is onsite in Menlo Park, CA. Candidates must possess a valid driver’s license and transportation. Please note this is not a design position.

ESSENTIAL RESPONSIBILITIES include but are not limited to:

• Oversee general office administrative tasks, including managing supplies, handling mail, organizing files (digital and physical), and maintaining a clean and professional studio environment.
• Serve as the primary receptionist, answering and directing phone calls, managing the general studio email, and warmly greeting clients and visitors.
• Manage calendars, schedule internal and external meetings (including client presentations and vendor appointments), and coordinate travel arrangements for principals and staff.
• Partner with the Procurement Coordinator and Finance Manager to facilitate proposal updates, vendor payment coordination, and client invoicing.
• Occasionally assist with social media scheduling and content creation as directed.

• At least 2 years experience as an Administrative Assistant or similar role, preferably within a professional office environment or interior design firm.
• Exceptional organizational skills and meticulous attention to detail.
• Strong proficiency in Google Workspace. Experience with Studio Designer is a plus.
• Excellent written and verbal communication skills with a professional and friendly demeanor.
• Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
• A proactive attitude and problem-solving mindset.

• Competitive salary commensurate with experience ($75,000 - $85,000)
• Medical Plan (Employer covers 75%)
• 401k
• 10 days PTO + Sick Days
• 11 Paid Holidays + Christmas to New Years
• Discretionary Bonus
• Opportunity to work in a beautiful, close-knit studio environment with a highly collaborative team of creatives

Submit your resume to  with "Administrative Assistant - Menlo Park" in the subject line. Candidates must reside in the San Francisco Bay Area for consideration and must be willing to work onsite, this is NOT a remote position.