Front Desk Coordinator

Our client, a highly regarded investment management firm, is looking for an energetic, detail-oriented Front Desk Coordinator to support daily operations and serve as the welcoming presence of their Menlo Park office.

This role is ideal for someone who takes pride in delivering exceptional service, stays organized under pressure, and enjoys working in a polished, professional environment.

In this position, you will be a central part of the office’s success—supporting leadership, assisting colleagues, and ensuring every visitor and client has a seamless experience from the moment they arrive.

You bring a calm, confident presence to your work. You’re proactive, dependable, and quick to learn new systems. You enjoy being a resource for others and take ownership of creating a smooth, welcoming office environment.

• Monday through Friday, 8:00 AM – 5:00 PM
• Business professional dress code
• Team-oriented, high-performance culture
• Regular interaction with senior leaders and high-profile clients

• Serve as the first point of contact for clients, guests, and visitors
• Manage incoming calls and oversee main phone coverage
• Maintain an organized, fully stocked kitchen and office supply inventory
• Coordinate daily lunch service and weekly grocery orders
• Oversee mail distribution, courier deliveries, and plant services
• Assist with office equipment maintenance and vendor requests
• Support planning and execution of firm events, celebrations, and offsites
• Partner with the Office Manager on facilities, expense tracking, and operations
• Prepare, print, and bind client-facing and marketing materials
• Keep shared spaces, including kitchens and copy rooms, neat and functional

• 3+ years of experience in a corporate administrative, reception, or service-focused role
• Background in finance, investment, or professional services environments strongly preferred
• Strong working knowledge of Microsoft Outlook, Word, and Excel
• Clear, confident verbal and written communication skills
• Excellent phone presence and client-facing professionalism
• Proven ability to multitask, prioritize, and meet deadlines

If you’re seeking a role where your organizational skills, professionalism, and service mindset will truly make an impact, this is an opportunity to grow with a premier investment management firm.

Apply today and help shape an outstanding workplace experience.

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