Moves Coordinator; Menlo Park

About the Role

Move Coordinator is responsible for small-scale moves, ensuring that all operations are executed in a timely and efficient manner. Coordinating with internal and external stakeholders to ensure that all move-related tasks are completed in compliance with established timelines and quality standards. This position is on-site, five days a week, based in Menlo Park, CA.

• Oversee and manage all aspects of small-scale physical moves, ensuring the
• effective coordination of personnel and equipment and liaising with internal
• teams such as Facilities, IT, and Security.
• Develop and maintain detailed move/task schedules, assigning resources
• appropriately to ensure all moves are completed on time and in accordance with
• project requirements.
• Serve as the primary point of contact for external move vendor for daily move
• activity, ensuring that all requirements, timelines, and expectations are clearly
• communicated and met.
• Conduct onsite field audits before, during and after completion of a move.
• Drive move instructions and seating assignment data. Update recommendations,
• as required.
• Provide virtual or onsite post move support to employees, ensuring that any
• issues are promptly addressed and resolved in a timely manner.
• Collect and analyze move data, preparing reports on move-related details to
• management
• Ensure that all move-related documentation is accurate, up-to-date, and
• archived, utilizing web-based tools to track progress and manage move details.
• Responsible for creating and managing tasks related to office moves, preparing
• and printing move labels, supporting senior move coordinators with both
• pre-move and post-move activities, and providing onsite assistance as needed
• Identify and resolve any move-related issues or discrepancies, escalating

• High School diploma or equivalent
• Minimum of 1-2 years of experience in move coordination or project management
• Strong customer focus and service-oriented attitude
• Strong problem-solving abilities, with the capacity to handle high-pressure
• situations, tactful communication and decision making. Ability to manage multiple
• tasks simultaneously.
• Strong organizational skills and attention to detail.
• Ability to work flexible hours and travel within the Bay Area, as needed, including
• early mornings and weekends
• Proficiency in software and tools (e.g., Google Suite, Outlook.).
• Ability to safely lift and move up to 25 lbs.