Executive Assistant to CEO, COO, CRO

Job Responsibilities

• Own and manage complex, ever-changing calendars for the CEO, COO, and CRO.
• Prioritize meeting requests, balancing strategic initiatives, customer meetings, Board activities, recruiting, and internal operations.
• Prepare daily schedules and briefing materials to ensure leadership is fully prepared for meetings and events.
• Act as a trusted gatekeeper while maintaining strong relationships with internal and external stakeholders.
• Coordinate domestic travel, accommodations, itineraries, and logistics for executives.
• Serve as a point of contact for Board members and their executive assistants.
• Coordinate quarterly Board meetings.
• Manage scheduling, logistics, meeting materials, and follow-up action items.
• Support preparation and distribution of Board presentations and related communications.
• Maintain professionalism and discretion while handling sensitive and confidential information.
• Plan and execute executive meetings, company events, leadership offsites, Board gatherings, and customer-facing events.
• Coordinate venues, travel, catering, agendas, and attendee communications.
• Partner with People and Leadership teams to deliver exceptional experiences that strengthen company culture and relationships.
• Track key action items, follow-ups, and deadlines on behalf of executives.
• Help drive operational efficiency through process improvements, documentation, and project coordination.
• Support special projects and strategic initiatives as the company grows.

• Experience getting stuff done well, quickly and accurately.
• Experience managing multiple complex tasks simultaneously.
• Proven experience communicating with internal and external stakeholders to drive actions.
• Exceptional organizational skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Ability to operate independently, prioritize effectively, and adapt quickly in a dynamic environment.
• Advanced proficiency with Google Workspace, Slack, Zoom, and modern productivity tools.
• Experience supporting parts of the leadership team at a high-growth startup (preferred).
• Experience planning offsites, events, or company-wide gatherings (preferred).
• Strong project management capabilities and process-oriented mindset (preferred).
• Experience working with Board members, investors, and senior external stakeholders (preferred).