Intern - SLAC Administrative Fellowship Program

** Job Description*
* Working

Job Title:

Intern - SLAC Administrative Fellowship Program [Level II]

Classification

Title:

SLAC Intern Students

Job Code: 0901

Hiring Department BSD

Employment Duration: 10 weeks

Work Location:

Hybrid

Position Overview:

The SLAC Administrative Fellowship Program provides opportunities for students interested in

pursuing a career as an administrative professional to contribute to SLAC's scientific mission by

supporting general business operations for the laboratory.

Positions will be assigned to various organizations within SLAC including business offices within

SLAC's scientific directorates and mission support departments.

The program will be organized as a cohort of approximately 1 - 4 positions. The cohort will work

cross-functionally as a member of an assigned team on a variety of potential projects and tasks.

The position will involve projects and tasks of varying levels of complexity based on experience and

interest including administrative support, project management, event planning, and various other

ad hoc administrative duties.

Your specific responsibilities include:

● Scheduling meetings on behalf of Directors and Managers

● Assisting with travel requests or expense reconciliation processing

● Planning and execution of minor projects and events

● Supporting in-person, hybrid, and virtual meetings and events

● Creating or maintaining process documentation, and/or online resources

● Perform other miscellaneous duties assigned by the supervisor.

Opportunities and Benefits:

● Great resume builder for someone seeking practical administrative professional

experience in a scientific and research environment.

● Opportunity to become more closely connected to the Stanford/SLAC administrative and

scientific community, as the intern will be working with both students and staff from

many different disciplines.

● Opportunity to learn about SLAC and exposure to the work environment in a research and

user facility.

● Opportunity to work with engineers, scientists, and technical staff on cutting-edge

technologies for next-generation accelerators.

Note:

This is an hourly, non-benefits eligible temporary non-exempt student position (work at

50% full-time equivalent or less), not to exceed 980 hours in six consecutive months. Eligible

applicants must be at least 18 years of age, and currently enrolled in an educational program

at the College of San Mateo.

To be successful in this position you will bring:

● Some college-level coursework in business administration, accounting, communication,

digital media, English, management, marketing, or public and nonprofit administration

● Demonstrated organizational skills and ability to multi-task and complete assignments.

● Excellent communication skills and the ability to interact with other department and

laboratory personnel.

● Possess a basic understanding of business processes and administrative fundamentals.

● Demonstrated ability to work effectively with others and provide excellent service to

customers in a professional, respectful manner.

● Demonstrated ability to research, reach out to others to gather information, and come up

with solutions/suggestions for problem-solving.

● Demonstrated ability to perform work accurately.

● Demonstrated skill with Microsoft Office Suite or Google Suite, Zoom, Slack, and/or Teams

SLAC Employee

Competencies:

● Effective Decisions:
Uses job knowledge and solid judgment to make quality decisions in a

timely manner.

● Self-Development:
Pursues a variety of venues and opportunities to continue learning

and developing.

● Dependability:
Can be counted on to deliver results with a sense of personal

responsibility for expected outcomes.

● Initiative:
Pursues work and interactions proactively with optimism, positive energy, and

motivation to move…