Deal Coordinator Job in Menlo Park, CA

Transaction/Deal Coordinator

We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected.

The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service.

Key Responsibilities

• Review leases, contracts, and transaction documents for accuracy and completeness.
• Process commercial real estate transactions and support revenue recognition activities.
• Generate invoices and ensure timely billing and payment tracking.
• Manage accounts receivable, collections, and deal-related financial reporting.
• Maintain lease databases, transaction records, and brokerage pipeline reports.
• Prepare reporting for brokerage teams, leadership, and finance partners.
• Validate contracts and oversee project tracking for marketing reimbursements.
• Partner with brokerage, operations, finance, marketing, research, and leadership teams.
• Ensure all transaction and historical data is maintained with a high level of accuracy.