Contract Manager

Overview

Hillspire, LLC, is an integrated family office management company that serves the business and philanthropic activities of Eric and Wendy Schmidt and their family and supports more than 700 employees worldwide. Hillspire provides legal, finance, accounting, facilities and real estate, human resources, and information technology services to the organization.

Eric and Wendy Schmidt have created a number of philanthropic organizations and initiatives that work toward a healthy, resilient, secure world for all. These philanthropic organizations include the Schmidt Family Foundation, Schmidt Ocean Institute, Schmidt Sciences, 11th Hour Racing, Agog, and the Schmidt Initiative for Long Covid. Remain is a charitable organization that supports the economic, social and environmental vitality of Nantucket.

The Contract Manager is a key member of Hillspire’s Contract Management team, reporting to the Legal Director, Contracts and Senior Paralegal, and focusing on the drafting, negotiation and execution of operational contracts, and identifying and implementing improvements to the contracting process. The Contract Manager collaborates with a diverse group of professionals, including stakeholders and other shared services teams, to ensure strong communication across functions.

The Contract Manager will work alongside specialized legal teams within the family office and other associated entities.

• Independently review, draft, and negotiate a wide range of contracts and ancillary documents, including, without limitation, confidentiality agreements, independent contractor agreements, event contracts, supplier/vendor agreements, consultant agreements, statements of work, amendments, order forms, and other asset management-related agreements.
• Develop detailed familiarity with and working comfort with Hillspire contract templates.
• Work in collaboration with the Hillspire legal team and various other Schmidt entities to negotiate and incorporate terms as appropriate into Hillspire templates.
• Analyze price proposals, financial reports, and other data in proposals (the Contract Manager should be comfortable with numbers).
• Incorporate counter party comments into Hillspire contract templates and/or compare legal terms in counter party proposals with those in Hillspire contract templates. Analyze and determine which terms we cannot accept and which should be added on a case-by-case basis, in consultation with the Hillspire legal team.
• Evaluate and/or monitor contract performance to determine the necessity for amendments or extensions of contracts and compliance with contractual obligations.
• Work collaboratively with the Legal team and Corporate Compliance and Paralegal Operations team on the maintenance of Hillspire’s contract templates, knowledge database, and clause library, identifying opportunities for improvement in each.
• Partner and collaborate with internal stakeholders throughout the organization regarding contractual matters, ensuring compliance by such stakeholders with the contract process.
• Coordinate signatures of appropriate signing authorities, ensuring contracts are fully executed by all parties, and collaborating with the Corporate Compliance and Paralegal Operations team to file drafts—as well as executed versions—of contracts in applicable locations.
• Perform special projects and respond to ad-hoc requests as needed from time to time, including real estate and contracts-reporting projects.

• Undergraduate college degree from an accredited university
• Minimum 5 years’ experience as a contract manager or other relevant legal experience
• Experience with corporate and/or commercial contracts and transactions

• Strong contract drafting and negotiation skills (with the ability to clearly distill and synthesize complicated concepts and convert them into straightforward legal documents)
• Client service-oriented, responsive, and motivated to solve problems and drive projects to close
• Self-driven to figure out and anticipate needs
• Detail-oriented with high expectations and accountability mindset
• Collegial team player with an ability to work…