Office of Emergency Management - Program Manager

Overview

Stanford Health Care is seeking a forward-thinking Emergency Management Program Manager who thrives at the intersection of technology, operations, and resilience. This is your opportunity to drive digital innovation and operational efficiency in a complex healthcare environment—where your work directly impacts patient care, safety, and business continuity.

Location:

MENLO PARK, 3700 Haven Ct, California. Status: 1.0 FTE Full time Day – 08 Hour. Onsite.

• Lead and modernize emergency management, business continuity, and recovery programs using digital tools and data-driven approaches.
• Design and implement workflows that improve readiness, response, and recovery—making complex processes simple and actionable.
• Collaborate with diverse teams (clinical, facilities, IT, security, external partners) to ensure seamless coordination and communication.
• Analyze incidents and exercises to drive continuous improvement and operational learning.
• Develop and deliver training and resources that empower staff at all levels.
• Assist in the planning, coordination, and execution of emergency drills and full-scale or functional emergency exercises.
• Translate lengthy text documents into clear, concise emergency response algorithms for the training and response of hospital and clinic staff.
• Provide project management support and help lead components of the emergency management governance structure, including response, function, and hazard-specific subcommittees and work groups. Develop and present reports to leadership.
• Interpret, mark up, and leverage maps of facilities (e.g., floor plans) and regional hazard maps to inform site-specific emergency response plans for the hospitals as well as offsite clinics and business occupancies.
• Investigate, research, and make recommendations based on emergency management best practices and lessons learned from recent incidents.
• Design, develop, coordinate and conduct hospital-wide and site-specific training in emergency management, response, and recovery for all levels of personnel in the organizations.
• Design and produce online and printed resources to train staff for their emergency response roles. Manage distribution and audit compliance of current documents in organization.
• Guide and coordinate department leaders’ development of department-specific continuity of operations plans to minimize disruption and help ensure continued safe, quality patient care in a disaster or major emergency.
• Collaborate with fellow OEM team members and colleagues throughout the organizations to execute all phases of exercise/event/incident management including organization, setup, and participation and debriefing/issue resolution.
• Write policies, procedures, plans, and QI reports for the emergency management program/plan to ensure regulatory compliance.
• Analyze and manage data for the emergency management program to be used in reports and analysis of program efforts.
• Participate in on-call rotation duties for the Office of Emergency Management.

• Bachelor’s degree from an accredited college or university (Required)
• Completion of FEMA Independent Study Courses (within 30 days of employment): IS-100. Introduction to the Incident Command System, ICS 100; IS-200. Basic Incident Command System for Initial Response, ICS-200; IS-700. An Introduction to the National Incident Management System

• Three (3) years of progressively responsible and directly related work experience (Required)

• Skilled in designing recovery strategies to enable departments and facilities to reduce vulnerability to disasters and to recover functionality quickly.
• Skilled in writing Business Continuity Plans incorporating data analysis and recovery strategies used when invoked during a disaster.
• Knowledge of testing and maintaining business continuity plans and providing education to management and staff on plan content and usage.
• Skilled in managing Business Continuity Systems and technology.
• Skilled in managing Mass Notification Systems.
• Ability to conduct Business Impact Analysis.
• Skilled in managing complex databases and Excel spreadsheets; advanced Microsoft…