Executive Assistant to County Administrator; Administration

Executive Assistant to the County Administrator (Administration)

Position Title: Executive Assistant to the County Administrator

Department: Administration

Classification: Full-Time, Salaried

FLSA Status: Exempt

Pay Grade: 12

Starting Salary: $58,344 - $66,845

Reports To: County Administrator

Direct Reports: None

Last Updated: 04/2026

The Executive Assistant to the County Administrator provides high-level administrative, operational, and confidential support to the County Administrator in managing the day-to-day functions of county government. This position serves as a key liaison between the Administrator’s Office, elected officials, department heads, staff, and the public, ensuring efficient communication, coordination, and execution of priorities. The Executive Assistant is responsible for managing complex schedules, coordinating meetings and official functions, preparing correspondence and reports, and handling sensitive information with discretion and professionalism.

This role requires strong organizational skills, sound judgment, and the ability to anticipate needs, prioritize tasks, and operate effectively in a fast-paced governmental environment. Additionally, the Executive Assistant may assist with special projects, support policy and operational initiatives, and help ensure compliance with applicable laws, regulations, and administrative procedures. The position plays a critical role in promoting efficiency, transparency, and responsiveness within the County Administrator’s Office.

• Serve as the primary point of contact for the County Administrator’s Office, responding to inquiries from elected officials, department heads, staff, and the public in a professional and timely manner.
• Facilitate communication and coordination between the County Administrator’s Office and other departments, agencies, and external stakeholders.
• Provide direct administrative support to the County Administrator, including managing a complex and frequently changing calendar, scheduling meetings, and coordinating appointments.
• Prepare, review, and distribute correspondence, reports, presentations, agendas, and official documents with a high degree of accuracy and attention to detail.
• Maintain strict confidentiality while handling sensitive information related to personnel matters, legal issues, and policy discussions.
• Monitor deadlines and ensure timely completion of assignments, reports, and compliance-related requirements.
• Organize and maintain records, files, and document management systems in accordance with records retention policies and applicable regulations.
• Coordinate travel arrangements, conferences, and official events for the County Administrator and County Commissioners.
• Identify opportunities to improve office and organizational efficiency and implement administrative best practices.
• Assist in the development, tracking, and administration of special projects and initiatives led by the County Administrator.
• Conduct research and compile data to support decision-making, policy development, and operational improvements.
• Perform other related duties and responsibilities as assigned to support the effective operation of the County Administrator’s Office.

• Prepare, compile, and distribute meeting agendas in collaboration with the County Administrator and relevant departments.
• Gather briefing materials, reports, and supporting documents in advance of meetings.
• Ensure all materials are accurate, complete, and distributed within required timelines.
• Maintain subscriber lists for meeting notifications.
• Attend meetings as required and record accurate, concise minutes.
• Document key decisions, action items, and follow-up responsibilities.
• Prepare and distribute official meeting minutes in a timely manner.
• Track and monitor action items resulting from meetings.
• Follow up with departments or individuals to ensure timely completion of assigned tasks.
• Maintain logs or tracking systems for ongoing initiatives and commitments.
• Assist with public posting requirements and archival of meeting materials.
• Ensure public meetings are held in compliance with the Michigan Open Meetings Act.
• Act as ADA…