Payroll and Billing Coordinator

We are a growing, family‑owned organization based in the Menomonee Falls area with a strong reputation for quality, integrity, and long‑term employee relationships. As we continue to expand, we are seeking a detail‑oriented and dependable Payroll & Billing Coordinator to support our accounting and operational teams.

The Payroll & Billing Coordinator will be responsible for managing end‑to‑end payroll processing and customer invoicing while ensuring accuracy, compliance, and timeliness. This role plays a critical part in supporting financial operations and delivering excellent service to both employees and clients.

• Process weekly/bi‑weekly payroll for employees, ensuring accuracy and compliance with federal, state, and local regulations.
• Maintain employee payroll records, including deductions, benefits, and tax information.
• Handle payroll‑related inquiries from employees in a timely and professional manner.
• Coordinate with HR on new hires, terminations, and compensation changes.
• Prepare and submit payroll tax filings and reports.
• Ensure compliance with wage and hour laws and company policies.
• Generate and issue customer invoices accurately and in a timely manner.
• Review billing data for completeness and discrepancies prior to invoicing.
• Partner with internal teams (operations, sales, project managers) to ensure billing accuracy.
• Monitor accounts receivable and follow up on outstanding invoices as needed.
• Assist with cash application and reconciliation of billing records.
• Maintain accurate documentation of customer billing terms and contracts.
• Assist with month‑end close processes related to payroll and billing.
• Prepare reports and reconciliations as needed.
• Support audits and provide documentation upon request.
• Identify and recommend process improvements for payroll and billing efficiencies.

• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• 1+ years of experience in payroll, billing, or accounting support.
• Strong knowledge of payroll systems and basic accounting principles.
• Familiarity with ERP or accounting software (e.g., Quick Books, ADP, Paychex, or similar).
• Proficiency in Microsoft Excel and Office Suite.