Accounting Admin

Summary of Position:

This role is responsible for the precise execution of payroll, accounts payable, accounts receivable, and providing operational support to our e-commerce and administrative departments.

• Payroll Processing:
  • Process bi-weekly payroll for all employees in ERP system.
• Expense Report Review:
  • Review employee expense report entries against outstanding company credit card charges for accuracy and completeness.
• Accounts Payable (AP):
  • Set vendors up in ERP system from operations on-boarding form including W-9.
  • Enter approved service invoices and product invoices against purchase orders where generated.
  • Review of open payables for payment processing weekly.
• Accounts Receivable (AR):
  • Set customers up in ERP system from sales credit application including sales tax exemptions by state.
  • Assist the department with generating and distributing customer invoices and monthly statements.
  • Process customer credit card, check and ACH payments.

• E-commerce Management:
  • Accurately process e-commerce orders with credit card payments.
• Office Operations:
  • Maintain office supply inventory for all departments.
  • Manage the "front-of-house" by answering incoming calls and greeting visitors at the front door.
• Departmental Support:
  • Assist the Administration department with special projects as needed.
  • Perform other duties as assigned.

• At least 2-3 years of experience in a combined accounting and payroll role.
• Understanding of AP and AR workflows and their impact on cash flow.
• Experience with e-commerce order processing is a plus.
• High school diploma or equivalent

• Onsite full-time work schedule
• Ability to remain seated at a desk or workstation for extended periods
• Ability to perform repetitive tasks (typing, computer use)
• Ability to move within office environment
• Ability to communicate effectively in meetings and customer interactions

• Excellent communication skills for professional vendor and customer interactions.
• Strong attention to detail and a proven ability to follow instructions.
• Strict discipline in following procedures for safety, quality, and efficiency.
• Effective problem-solving and troubleshooting skills.
• Strong communication skills and team-oriented collaboration abilities.

• $40-$60 - based on experience