Operations Coordinator Administrative Financial Support

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development

We are seeking a highly organized and detail-oriented Operations Coordinator to support daily business operations across administrative, financial, and logistical functions.

This role is a critical support position to the COO and requires someone who can manage multiple priorities, shifting deadlines, and high-volume workflow while maintaining accuracy and professionalism.

The ideal candidate is proactive, systems-driven, and thrives in a fast-paced environment where priorities can change throughout the day.

You will be trained on existing systems and processes -- success in this role comes from consistently following them, staying organized, and communicating proactively.

Wisconsin Home Improvement / Wisconsin Insulation located in Menomonee Falls is growing and has an immediate full-time opening for an energetic, organized and motivated office assistant. This position consists of various administrative tasks, in a fun, fast paced environment!

Monday-Friday 8:00 AM - 5:00 PM

$60,000. per year based on experience

• Weekly direct deposit payroll
• Simple IRA
• Life Insurance
• Short Term Disability
• PTO
• Paid Holidays
• Performance based bonuses
• Company sponsored events

• Provide direct administrative and operational support to the Chief Operating Officer
• Follow and maintain existing tracking systems to ensure all deadlines, documentation, and tasks are completed and on time.
• Oversee billing processes
  , ensuring accuracy, timeliness, and proper documentation
• Manage accounts payable and receivable
  , including invoice processing, payment tracking, and vendor/customer communications
• Perform job costing and profitability analysis
  , tracking project expenses and preparing financial summaries
• Maintain accurate data entry and recordkeeping across accounting and operational system
• Assist in coordinating delivery logistics
  , including scheduling, tracking, and communication with vendors
• Prepare, collect, and manage Certificates of Insurance (COIs) and lien waivers in compliance with contractual requirements
• Assist with contract administration and documentation tracking for ongoing projects
• Serve as a point of contact for internal staff, vendors, and clients, ensuring clear and professional communication
• Maintain organized filing systems (digital and physical) for financial, operational, and compliance documents
• Support cross-functional teams with administrative and operational tasks as needed

• Ability to follow established systems and processes while maintaining strong organization
• Consistent execution of tasks and deadlines without needing repeated reminders
• Ability to manage multiple priorities and adjust when new tasks arise
• Willingness to ask questions and use available resources when needed
• Communicates clearly and professionally with team members, clients, and leadership
• Excellent phone-based customer service and communication skills
• Comfortable working in a fast paced environment with changing priorities
• Comfortable learning and utilizing new software and computer systems
  
  Basic knowledge of Microsoft Word, Excel and Outlook
• Demonstrates a proactive and solution-oriented mindset
• Experience with Quickbooks is preferred
• 2-3 years office management or equivalent experience is preferred

Full-time

From $60,000.00 - $78,000.00 per year based on experience

In person