Part-Time Deputy Register of Deeds

Join Our Team at Dunn County

At Dunn County, we're more than just a local government – we're a community of dedicated professionals united by our core values and committed to serving our residents. Our culture is built on five fundamental principles that guide everything we do:

Our Core Values in Action

• Dedication - We demonstrate unwavering commitment to those we serve, ensuring that every decision and action is focused on enhancing the quality of life for Dunn County residents.
• Professionalism - Excellence is our standard. We maintain the highest levels of competence while fostering an environment of courtesy and respect in all our interactions and responsibilities.
• Ethics - Integrity is non-negotiable. We pride ourselves on consistently acting with honesty and transparency, building trust through ethical decision-making in every aspect of our public service.
• Betterment - Innovation drives us forward. We're committed to continuous improvement, constantly seeking ways to enhance our services and the value we deliver to our community.
• Collaboration - Together we achieve more. We foster an inclusive environment where diverse perspectives are valued, and teamwork is essential to achieving our shared goals.

Join the Register of Deeds Team—Ensuring Accurate Records, Convenient Access, and Exceptional Public Service! Under the guidance of the Register of Deeds and statutory duties set forth in Wis. Stats. 59.43, the Part-Time Deputy Register of Deeds is responsible for creating and maintaining indexes of real estate records and vital records; reviewing records for statutory requirements and providing convenient access to records.

The anticipated starting wage is between $24.91/hr and $26.86/hr in addition to hourly rate, part-time positions will receive $2.61 per hour in lieu of fringe rate.

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

• Reviews and interprets real estate documents to determine whether to accept or reject for recording according to local, state and federal guidelines
• Reviews and interprets vital records to determine whether to accept or reject for filing according to local, state and federal guidelines
• Creates and maintains indexes of vital records and real estate records including grantor/grantee and tract indexes
• Provides assistance, training and education on related Wisconsin statutes to real estate professionals, other government agencies and the public regarding recording requirements
• Provides technical assistance and customer service support on the use of land records search systems, the county website/GIS system, Dept. of Revenue/electronic transfer return and state vital records system
• Assists the public with accessing and obtaining copies of real estate and vital records
• Relates land transfers to the village, township, and city clerks for purposes of assessment.
• Prepares and maintains fiscal records for the Register of Deeds office and state and federal agencies
• Performs bookkeeping functions including oversight of charge accounts; prepares invoices and receipts payments; balances cash drawer and prepares daily deposits
• Maintains and purchases inventory/forms and office supplies
• Files, indexes and issues certified copies of Military Discharges at the request of veterans and the Dunn County Veteran's Service office
• Acts as a liaison between software vendor and Information Technology department.
• Performs duties of the Register of Deeds during his/her absences.
• Performs other duties of a comparable level/type, as assigned.

EDUCATION AND/OR EXPERIENCE REQUIREMENTS

• Associate's Degree in Accounting, Legal, Real Estate, or other business related field.
• Requires a minimum of two (2) years previous experience in real estate, legal, lending or title.

• Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not…