Project Coordinator

On-Site Only – (Remote/ Hybrid applications will not be considered) Purpose

Support the Project Management and Engineering teams with project-specific tasks by staying organized, managing time well, and working effectively with others. This position is based at our headquarters in Mentor, Ohio.

• Understand assigned projects after formal hand-off meetings.
• Help manage and update project info in Procore.
• Schedule and organize internal and external meetings, take notes, and manage follow-up actions in Procore.
• Coordinate with shop staff to ensure smooth information flow to and from production, including strike-offs, samples, mockups, deliveries, photos, and work orders.
• Help update schedules and manage the FC report.
• Maintain buyout folders and tracking documents in Procore.
• Assist with monthly billing and ensure it’s completed on time.
• File all documents properly in Procore for easy access and organization.
• Track project changes (PCOs, CORs) and update logs accordingly.
• Provide general admin support like scanning, copying, and transmittals.
• Label and track samples/mockups and manage related photo records.
• Help schedule team travel and handle expense reports.
• Work with the Site Manager and Production Scheduler to coordinate deliveries.

• Experience handling reports and managing documentation.
• Background in construction or woodworking is a plus.
• Able to juggle multiple tasks and set priorities.
• Strong attention to detail.
• Clear verbal and written communication skills.
• Discreet with confidential information.
• Strong interpersonal skills; comfortable working with different personalities.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time*