Construction Administrator

Responsibilities

• Manage and maintain the company's online Plan Room and bid document repository.
• Upload plans, specifications, addenda, bid tabulations, and related project documents using FTP software.
• Coordinate with project engineers to update Project Bid Information forms with project details.
• Assist project engineers in selecting bid items, specifications, and detail drawings.
• Help project engineers with bid/contract execution schedules.
• Assemble the base bid/contract book, including the table of contents, instructions to bidders, contract forms, supplemental conditions, standard contract requirements, and special funding forms.
• Assist with clerical aspects of addendum preparation and dissemination during the bidding period.
• Review the draft contract book for consistency with the bid item database or ODOT items.
• Coordinate Loan/Grant Applications for OWDA, OPWC, and other agencies.
• Review funding agreements associated with infrastructure contracts to identify deadlines and compliance requirements.
• Communicate and coordinate compliance deadlines with relevant parties.
• Process pay requests and change orders through various agencies including but not limited to OEPA/DEFA, OWDA, OPWC, ARC, and CDGB.

• Associate or bachelor's degree in Construction Management, Construction Engineering, Civil Engineering, Civil Engineering Technology, Engineering Technology, Business Administration, Information Systems, or a related field preferred; equivalent construction industry experience will be considered in lieu of a degree.
• 2+ years of experience with public construction bidding processes, including advertisements for bids, plans and specifications, addenda, bid document distribution, and contractor procurement procedures.
• Experience administering online document repositories, plan rooms, or similar construction-related platforms.
• Strong understanding of electronic document management and file organization.
• Proficiency with Microsoft Office 365 applications.